Debitoor Dictionary

Accounting terms explained in a simple way

Over 150 Articles for Founders and Entrepreneurs

  1. Invoice
  2. VAT
  3. Sales

Invoice format - What is invoice format?

Invoice format refers to the layout of the sections of an invoice created as documentation for a sale

Customise your invoice format and create professional invoices in less than 1 minute with Debitoor invoicing software. Try it free for 7 days.

An invoice format breaks an invoice down into different sections, allowing you to better arrange and design the invoice while also ensuring that you include the information necessary to make it a legal document.

Invoice format vs. invoice template

The format of an invoice and an invoice template are not the same, however, they are related. An invoice template takes the elements - the sections - that make up an invoice format and allows them to be filled in easily for each new invoice.

An invoice template combines the sections of an invoice format and provides an ready-made form that only requires you to fill in the blanks with the information needed for your sale and the invoice is complete.

What invoice formats should include

Every invoice you create should always clearly include a number of important information. In order to be considered a legal invoice (and therefore a legally binding document in the sales process), each invoice you create must have:

  • Your name & contact details
  • Your customer’s name and contact details
  • The label ‘Invoice’
  • A unique invoice number
  • The invoice date
  • A description of the goods or services
  • The VAT (if applicable)
  • Subtotals and totals

An invoice format and template will help you to ensure that these important details are always included in your invoices.

Invoice format and invoice design

Invoice format is also inevitably linked to the design of an invoice. When you design your invoice, you have an opportunity to communicate your brand and promote your business. We’ve all received invoices that look exactly the same. By adding your logo and giving the invoice a bit of personality, you can help it to stand out.

Designing an invoice doesn’t require a background in design. Online invoicing softwares today offer easy options for updating an invoice template, rearranging your invoice format and allowing you to customise your invoices.

Invoice format and Debitoor

Invoicing software like Debitoor provides a built-in invoice format in a ready-made invoice template that still allows you to customise and personalise your invoices while ensuring you include the vital information.