Debitoor blog

Tips, news, and advice from the team at Debitoor


How to create a CIS invoice

If you work as subcontractor in the construction industry, you’ll probably need to register for the Construction Industry Scheme (CIS). And as a CIS-registered subcontractor, you’ll have to send invoices to your contractors.

There are a few different ways to create an invoice with CIS deductions, including online software and templates for Word and Excel. This article looks at the pros and cons of these two options and explains how Debitoor can help you create a CIS invoice.

Debitoor invoicing software makes it easy to create a CIS invoice. Create your first CIS invoice with Debitoor for free


Can I invoice without a VAT number?

Invoices always contain key pieces of information such as prices, due dates, and invoice numbers. But invoices don’t always include a VAT number.

This blog post explains which businesses can send invoices without a VAT number, what to do if you accidentally send an invoice without a VAT number, and how to use Debitoor for sending invoices with or without a VAT number.

Debitoor invoicing software makes it easy to send invoices with or without VAT numbers. Try it for free for 7 days.


Why does my invoice say 'proforma'?

We’re often contacted by users who want to know why their invoices say ‘proforma’. While this might seem like an unnecessary extra word, a proforma invoice is actually a specific type of invoice that serves a different purpose than a finalised invoice.

This blog post explains how proforma invoices differ from finalised invoices, whether your invoices should say ‘proforma’, and how to send or finalise a proforma invoice with Debitoor invoicing software.

It's easy to send finalised invoices and proforma invoices with Debitoor invoicing software


6 tips for attracting international customers

Today’s marketplace is bigger than your neighbourhood, than your town, than your country. As you likely already know, reaching customers who aren’t just across the city but on the other side of the world is only getting easier.

At Debitoor, we realise that our users might be looking a bit further when it comes to their business. Tools such as changing the invoice language and working with different currencies are already built-in. But what if you don’t yet have the customers to necessitate using those options? This article takes a look at some of the first steps to gaining customers abroad.

A world map made of wood, with text about targeting international customers

One of the key aspects of attracting international clientele is marketing. Online marketing, to be specific. This is not only due to the fact that it is far-reaching, but also because it can be incredibly cost-effective for small businesses that might not have massive amounts of capital to invest in growing a customer base in a foreign market.


Fresh new customers tab design in your invoice software

We’re starting off 2020 with a little update already. Our developers have delivered once again, adding to the Debitoor design facelift you probably noticed at the end of 2019 (if you missed this, check out our article on the new navigation bar design).

Woman on a laptop adding a new customer in her Debitoor invoice software account

If you prefer the short version: we’re updating the design bit by bit, based on user feedback and better understanding of how you work with the software.


How to record currency exchange differences in your invoice software

Small businesses today have many options to expand and grow. This often means a customer base that is located outside the country in which your business is based. This brings a new set of added complexities, but they’re easily navigable with the right software.

Man holding crumpled Euro paper bills - handling exchange rate differences is easy with invoicing software like Debitoor.

Creating invoices in foreign currencies is one of the many ways that using online invoice software like Debitoor can simplify the billing process. But as easy as it is to create an invoice in another language or currency, you might be asking - what about the payment side?

This article will help clarify how to manage payments with exchange rate differences for invoices in foreign currencies in your Debitoor account.


Invoicing software with cash accounting

In the UK, businesses with a turnover of £150,000 or less have the option of using cash accounting. Whereas traditional accounting (which is also called accrual accounting) records income and expenses on the date that an invoice is issued, cash accounting recognises transactions on the date that money changes hands.

This blog post explains why it’s important to use invoicing software that allows you to choose your method of accounting, as well as how to activate and use cash accounting in Debitoor.

Find out more about Debitoor invoicing software with cash accounting


Say goodbye to time management: attention management in the new year

If one of your new year resolutions is to start improving your time management skills, or if you’re interested in optimising your productivity, read on! In a world where our attention is constantly torn not only between people and projects but also devices, is time management really what we should be focusing on?

Arguably considered a cornerstone of a good work ethic, time management helps you to establish a routine, to set goals and track your progress over a work day. But does it prevent you from getting distracted by that juicy news article with celeb gossip or the incoming call from your friend on holiday?

Stressed woman sitting at a desk with a computer, planner, and documents

In other words, is it your time or attention that is in the most jeopardy in today’s world? We take a look at an alternative to time management, focusing instead on where your attention is going.


A look back at 2019 and forward to 2020

Another year is coming to a close. It’s only natural to take a moment to reflect on how 2019 has gone before looking ahead to the coming year. A lot has happened in a year, and yes, we’re only talking about in your invoicing software.

Cartoon man flying on a paper airplane Debitoor invoice into 2020

It has been a big year at Debitoor, with some important new features introduced to improve localisation, adhere to governmental regulations, but most of all to continue to provide users with intuitive software for managing the invoicing and accounting for their business.

Here are just a few of the things that were updated or added in 2019 to Debitoor...


Allowable expenses at Christmas

Traditionally, Christmas and New Year are all about spending time with friends and family. But for many businesses, the holidays are also an ideal time to celebrate with colleagues, employees, and clients – which can often lead to a number of additional costs.

Fortunately, some of these costs count as allowable expenses, and this blog post takes a look at which of your Christmas expenses can be deducted from your taxable profits.

Find out which Christmas costs might be considered allowable expenses, as well as how to record expenses with Debitoor invoicing software