Debitoor blog

Nowadays, more and more aspects of business are turning towards digitalisation so rapidly that it can actually be quite difficult to keep up! There's no need to be afraid of it though, if anything you should embrace the benefits of digitised processes and products.

For you to be strategic in your business, you should consider thinking beyond processing paper documents, and rather use a faster and more effective system such as OCR.

We make it a point to encourage communication between our customers and our support. We receive many suggestions and requests daily for a wide variety of different features that could make a difference for our users.

At Debitoor, we listen to these requests and suggestions. We record every single one, to be considered when it comes to growing and developing the software in the the best way possible.

Requests cover a very broad range of different features and functions and our developers organise and analyse each one to determine the top priorities, the ones that will best benefit the largest number of users.

You might notice a change in the next couple days. Not to worry - I’m not talking about a change that will affect your use of the software. Instead it’s something a bit closer to the hearts of the Debitoor team. Here’s a hint:

This month marks the 3-year anniversary of Debitoor becoming independent, and we’re thrilled to be celebrating in a unique and exciting way. But more on that soon. First: a little background.

Whether you are a small business, freelancer, sole trader, or self-employed, it can be quite tough sometimes taking care of both your business and personal life.

When it comes down to it, your finances lay the path ahead for your business activity and growth, which is why it’s not a bad idea to turn elsewhere for some help or advice.

As a small business, you have many options for how to manage your accounting system, and you don’t have to do it alone. A common topic of discussion is whether you should use an accountant, or accounting software. In order to help you make this decision, we are going to discuss some vital points you should first consider.

If you’re a new user to Debitoor, or if you’re just looking to add a few additional features to your accounting & invoicing software, you might have noticed that there’s an App Market, available both on your dashboard and from the ‘Settings’ menu at the top right of your account.

What you’ll find in the App Market are a number of additional features that can be added on and integrated with your Debitoor account. These apps have been selected to provide useful functions for our users, so this article will outline the various applications.

*Note that the country in which your business is located might affect which apps are available to you.

Next spring might seem ages away, but it will arrive more quickly than we expect. With it comes the final stages of Brexit in March 2019. While the full impact of Brexit won’t be clear until after the official deadline, there are some things that can reliably be predicted beforehand.

If you are an event company or event planner - we all know the amount of work that goes into organising and arranging any event to make it successful.

The nature of the event planning means dealing with many different details - whether it is a birthday party, wedding, football event, or catering event. You need to make sure that you know the right way to bill your customers. This is where it helps to have some assistance, since different events entail different service charges.

As an event company, your services and planning for a corporate conference event will be very different to that of a wedding - hence, your service fees will also differ. There are certain factors that weigh in when deciding what fee to charge for your services, which will be reflected in your invoicing.

You’ve found software and/or even hired an accountant - why? So that you don’t have to deal (as much) with the accounting side of running a business. It’s not the aspect that likely lured you into launching your own business in the first place, and probably doesn’t rank highly on your list of enjoyable tasks.

Yet you know the proper management of finances for your business is essential to its success. Even if you’re working with an accountant or with easy accounting & invoicing software like Debitoor, there are still a few small things you should be aware of when getting started.

The recent introduction of the GDPR for countries operating within the EU means that online businesses that collect any personal data from users or visitors to their website must make this data available to the user to which it belongs.

For Debitoor accounting & invoicing software, no big change was needed. For each user, we make it easy to download the data you have securely within your account.

You are now a master of invoicing your customers based in the same country as you - but what happens when you sell a product or service to customers in another EU country?

If you’re confused about what you should include on an invoice to a foreign country, then don’t be! We will help you make sure your invoices include all the required information and follow the rules of invoicing to another EU country.

An invoice has certain requirements that you must abide by, to ensure you are understood by your customers. The invoice format must include the necessary information to make it a legal document, and the relevant legislative references for the correct VAT (value-added-tax) treatment.

The first thing you need to do, is check if you are a typical entrepreneur, and if you have a VAT identification number which allows you to transfer taxes collected on your sales to the tax authorities. If this is the case, then you also need to check if your customer is an individual or micro-entrepreneur, or a company.