Debitoor blog

Get news, tips and tricks and nice-to-knows from the Debitoor universe explained in a simple way

Accounting: how to export your data correctly

Written by WhitneyWhitney, 23 May 2017

If you’re using accounting & invoicing software like Debitoor to manage the incoming and outgoing cash flow for your business as well as to stay on top of your invoices, you might reach a point when you’d like to backup your data on your own hard drive, or perhaps download it to share with your accountant.

In Debitoor, sticking with our belief that accounting and invoicing can and should be simple and straightforward, we’ve kept this in mind across all aspects of the software, including the process for exporting your data.

Need to export your data? It takes only a few clicks with Debitoor accounting & invoicing software

... continue reading: Accounting: how to export your data correctly

New does mean better: 'Payments' is now 'Banking'

Written by WhitneyWhitney, 19 May 2017

The development team here at Debitoor is just a little bit proud of the latest feature to be released: the ‘Payments’ tab has experienced a complete overhaul and while it still holds the same spot in your tabs, you’ll notice it sports a new icon and the title ‘Banking’.

The payment import function and tab is an important part of the Debitoor software - allowing users to easily upload a bank statement with a list of payments to be matched to invoices, expenses and other income. By automating that process, we aim to save you time and hassle.

'Payments' is now better than ever as 'Banking' in your Debitoor accounting & invoicing software

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Record expenses from your iPhone

Written by WhitneyWhitney, 18 May 2017

When you’re out and about, whether meeting a customer or consultant, or even picking something up for the office, it can be difficult to remember to register each expense, whether it’s a business lunch or a new toner for your printer. Basically, let’s face it, sometimes life gets in the way of staying on top of accounting.

Luckily, there’s an app for that. Debitoor’s latest iOS app now allows you to record expenses while on the go. It’s fast and easy - avoid losing those receipts by simply snapping a picture with your phone and saving it to your account. That’s it!

New in the Debitoor iOS app: expenses

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Now available: line discounts

Written by WhitneyWhitney, 17 May 2017

Discounts are a common and useful way to attract new business, reward repeat business and loyal customer, as well as promote certain products or services for your business. In fact, we’ve written a blog post just about how discounts can work for you: ‘Offer a discount and get paid faster'.

While sometimes the discount you offer is on a bulk order, or if an invoice only involves one type of service or goods, then it’s convenient to be able to apply an overall discount in your invoice template.

There also might be occasions when you only want to apply your discount to one out of many different products covered on an invoice. Maybe you only have one type of product that is on special offer for the summer season, or you are trying to move stock on something in particular.

In that case, you would need to apply a line discount - meaning, of course, that it applied only to that particular line.

... continue reading: Now available: line discounts

6 invoice software essentials

Written by WhitneyWhitney, 15 May 2017

Even entrepreneurs that aren’t particularly tech-savvy are turning to invoicing software. Why? Because it’s quick, simple and helps you get paid faster. All while staying on top of your business accounts.

But before making the choice from all the invoice software options available out there, you should take a couple of things into consideration in order to ensure that you select the best software for your company.

Choosing a software shouldn't be based on the flip of a coin or roll of the dice. There are six elements in particular that every good invoicing & accounting software should offer in order to meet the needs of a growing business:

When selecting invoice software, it shouldn't be a roll of the dice. Base your choice on a few important factors.

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Accounting: how to create a vat report

Written by WhitneyWhitney, 12 May 2017

We all know about it. It can be the bane of small businesses - should you register? What will it mean for your business? How will it impact your income and expenses? And perhaps most crucially: will it mean more forms to submit when it comes time to file your tax return?

We’re talking, of course, about VAT. The decision of whether to register for VAT depends primarily on your annual turnover. If it falls above the current threshold, you no longer have a choice. Below, and it’s completely up to you.

There are a few arguments for and against voluntarily registering for VAT if your turnover is in fact below the threshold. So it’s important to do the necessary research and make the decision based on your business and what works best for you.

Put the calculator away. Accounting software like Debitoor makes it easy to create a VAT report in just a few clicks.

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3 invoice template essentials

Written by WhitneyWhitney, 8 May 2017

What are the main things that are necessary to include on an invoice in order to be sure that it meets all the legal requirements?

In this blogpost, we take a look at three of the elements essential for each and every invoice you raise, all three crucial for creating a valid legal invoice, meaning that it will be recognised by HMRC, but also recognised by your customers as needing to be paid.

(You can, of course, skip this blogpost if you’re already a Debitoor user, as our invoice templates are updated constantly according to local requirements and regulations, ensuring that every invoice you complete is a legal document).

These three elements can make or break an invoice, but you'll never forget them with Debitoor invoicing software

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Express invoice: write an invoice in 1 minute

Written by WhitneyWhitney, 5 May 2017

Create a new invoice in no time flat with express invoice. As entrepreneurs, we know how valuable your time is - you’re constantly pulled from one task to the next, often this means you try to save time when you can. And when it comes to invoicing & accounting, you can.

In this article, we’ll show you just how fast you can raise an invoice. Maybe the title gave it away: in as little as a minute.

Invoice anywhere, anytime, fast with Debitoor invoicing software

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Invoice template with multiple VAT rates

Written by WhitneyWhitney, 3 May 2017

If you’ve ever wondered whether you can include your products or services with differing VAT rates, all on the same invoice without undue confusion or complex calculations, the simple answer is: yes, you can.

This might seem like a trivial detail. But different VAT rates for different items in the same invoice can cause a bit of a headache for those whose businesses deal in these types of products or services.

But there is a solution.

With Debitoor invoice templates, it's easy to add different VAT rates

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Invoicing software for freelancers

Written by WhitneyWhitney, 1 May 2017

Are you a freelancer who needs to create an invoice to send your customer? No worries. With invoicing software for freelancers, you’re covered.

Invoicing as a freelancer should be easy, fast and flexible - try Debitoor invoice templates

... continue reading: Invoicing software for freelancers