Debitoor blog

Get news, tips and tricks and nice-to-knows from the Debitoor universe explained in a simple way

10 reasons to use software for your bookkeeping & invoicing

Written by WhitneyWhitney, 29 August 2019

The life of a small business owner is busy. It’s as demanding as it is rewarding, and not always in equal measure. You likely often find yourself pulled in many different directions simultaneously.

From keeping documents organised to ensuring your payments are all on track to finding out about the latest regulation changes and following up on late payments from customers...and those are just the tedious administrative tasks.

You need time to actually run your business and do the work. But if you’ve been depending on folders or boxes full of papers, or even in antiquated CD-rom-installed accounting software, it might be time to take back control of your schedule. Accounting & invoicing software can help make that happen.

Easy to use invoicing & bookkeeping software like Debitoor shown on this laptop and smartphone make it easy to run your business from anywhere

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Asset vs. expense: what’s the difference?

Written by KateKate, 28 August 2019 in Accounting

As a freelancer or entrepreneur, you’ll regularly spend money on your business, and if you manage your business’s bookkeeping and accounting, it’s important to know how to account for the purchases you make – which involves distinguishing between assets and expenses.

Debitoor invoicing software makes it easy to manage your assets and expense. Find out more or try it free for 7 days.

In this blog post, we explain how an asset differs from an expense, how to account for assets and expenses, and how to record both in your accounting and invoicing software.

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Accounting software: your all-in-one solution for business finances

Written by WhitneyWhitney, 23 August 2019

If you run a business, there are many things that are simply unavoidable. But there’s one in particular that inspires many to want to turn tail and run: accounting. Maybe accountants enjoy the tedious number crunching, but for most freelancers and small business owners, it’s not something on which you’d choose to spend your time.

This is when it pays off to find and invest in accounting software. While that may sound intimidating, the accounting programs today are a far cry from the CD download install versions of even a decade ago.

Accounting all in one place - like on this computer, tablet, smartphone laid out on a table

Today the focus is on automation, ease-of-use, and portability - even for those without any experience managing business finances. Online accounting software makes it easy.

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Business expense categories: why they matter and how to use them

Written by KateKate, 20 August 2019

From utility bills to marketing costs, travel expenses to employees’ wages, businesses incur a number of different expenses, and it’s important that you sort these costs into different business expense categories.

In this blog post, we look at why it’s important to categorise your business expenses, and how Debitoor can help you keep your expenses organised.

Debitoor invoicing software has automatic expense categories, making it easier to manage your business expenses. Try it free for 7 days

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Personal trainers - easily manage the business side

Written by WhitneyWhitney, 14 August 2019

If you work in fitness, it’s likely that you’re not particularly inclined towards sitting in the office. Just an assumption, but when it comes to personal training, the work and passion that you put not only into your own fitness but also into that of your clients means that you are more likely to be found in the gym or outdoors.

Trainer with a client doing TRX workout. With Debitoor invoicing software, the trainer can invoice from anywhere.

Unless you’re employed directly by a gym, you’re self-employed. You’re setting your own hours and rates, and it’s a fantastic feeling to be able to do what you love, when you want, and help people pursue health and see results.

And yet there are some things that come with the territory of being self-employed that will take time away from the parts you love about being a personal trainer. Accounting. Invoicing. Following up on late payments.

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Invoicing software for social enterprises

Written by KateKate, 8 August 2019

More and more businesses are choosing to use their commercial skills to benefit others. The British Government estimates that, as of 2017, there were 471,000 social enterprises in the UK – and this number is likely to have risen significantly in the last few years.

Although their missions and purposes might be quite different, social enterprises are just like regular businesses in many other ways. Not only do they aim to make a profit, but trade is their main source of income. This means that just like other types of businesses, social enterprises will regularly need to send invoices.

Whatever type of organisation you work for, the easiest way to send invoices is to use online invoicing software like Debitoor. Here’s what social enterprises should look for when choosing software to help with their invoicing.

Debitoor invoicing software makes it easy to send invoices, whether you run a social enterprise or a regular commercial business. Try it free for 7 days

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Easy bookkeeping for your small business

Written by WhitneyWhitney, 8 August 2019

Balancing the books. Does the thought of it make you cringe? Or do you suddenly realise that you really should clean the kitchen today? It’s also been ages since you organised your desk...

There are many options for bookkeeping today. Including those you can manage from a computer like this one on a desk in a home.

While these things are important, managing the bookkeeping for your business is also incredibly important. We know you know that. But it doesn’t make it any easier to sit down and get it done.

If you’ve ever let those expenses pile up day after day, or even week after week, you’re certainly not alone. From our experience, self-employed who record each transaction as it occurs are truly the exception, not the rule. But what if it were easy to become one of them? And to avoid the tedious task of sitting down to spend hours catching up on bookkeeping.

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The $10,000 cash payment limit: what small businesses need to know

Written by KateKate, 2 August 2019 in Australia

In the 2018-2019 budget, the Australian Government announced an economy-wide cap on payments made with cash, meaning that business cannot make or accept cash payments of more than $10,000.

So how might this new legislation affect small business owners, and what steps should you take to make sure that you don’t break the rules?

Find out what the cash payment limit means for Australian business and how Debitoor invoicing software can help your business stay compliant

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My invoice is ‘Paid’, where is my money?

Written by WhitneyWhitney, 31 July 2019

It’s a question we hear from time to time in Debitoor support. However, Debitoor does not actually handle any money that is paid between your customers and your business. Debitoor acts as an easy tool for creating and sending invoices in less than a minute as well as for adding expenses from anywhere, but it also allows you to give your customers the option of online payment.

Debitoor offers several options for making it easy for your customers to pay your invoices, but this money will not pass through your Debitoor account at any time.

Debitoor makes it easy for your customers to pay you online like this woman at her computer. Connect an online payment option to get started

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Need more time to file accounts? Changing your year end

Written by Steve BicknellSteve Bicknell, 26 July 2019

Running a small business is a rewarding, challenging, and, especially in the early stages, time-consuming experience. When it comes time to file your accounts, you may find that a little more time would be helpful.

It can seem a little daunting to deal with all of the information required for filing accounts, getting organised, working with your accountant, and ensuring this is all done on time.

If you discover that a little extra time could mean the difference between rushed filing and a thorough understanding of your accounts, there is an option that you might consider with Companies House.

Don't let time slip by like this hourglass. Here's how to change your year end.

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