Debitoor blog

Tips, news, and advice from the team at Debitoor


How to record payroll with your invoicing software

If you have employees at your business, you will handle payroll on a regular basis. You will also need to record your payroll expenses in your invoicing software to balance your accounting records. In this article, I will describe how payroll works, and how to accurately record it with HMRC, and Debitoor invoicing software.

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Using delivery notes in your business

With deliveries quickly jumping from a popular option to now the only option for some, many businesses are looking at ways to transition to providing delivery or looking into ways to make the delivery process more efficient and professional.

While there might be some aspects that are ultimately out of the control of suppliers (transit times and parcel handling, as well as weather), there are a number of ways to ensure a positive process for your customers when it comes to deliveries.

A delivery note on a clipboard created in just a few clicks from a Debitoor invoice


7 features that your invoicing software needs

Invoicing and getting paid for your work should be the easiest step to completing a job. At times however, this still seems to be overly complicated and time-consuming. Using good invoicing software can help to mitigate the problems you may face on a day to day basis.

7 features that your invoicing software needs

Here, we explore some of the features good invoicing software has to offer. We’re not just talking about being able to create an invoice, a proforma invoice or a credit note with your invoicing software; these features are to be expected. Rather, we’re looking at the other additional features that must be in place to help you organise your invoicing, accounting, and develop better customer relations.


The different types of invoicing software

Whether you’re starting your own business, or looking for a new way to issue invoices, invoicing software can help you manage your company’s finances. Invoicing software can help you create and send invoices and quotes, keep track of expenses and payments, and create automatic accounting reports.

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There are two main categories of invoicing software, online and offline. I’ll explain the differences between them and also explain other types of invoicing software that may suit your business.


How to get started with your invoicing software

Perhaps you’re only just starting out on your business venture, or even still planning your business strategy. Invoicing and accounting may seem like a distant problem, but it’s not. It’s a good idea to sign up to some invoicing software as soon as possible and it can be a very useful tool that can help you to organise your company’s finances.

Once your business is up and running, using invoicing software will allow you to optimise your business’ finances, invoice your customers in a couple of clicks, and help you to get paid faster for your work.

If you decide to set up your own business, you’ll need to sign up for good invoicing software

Here, we take a look at how you can get started with your invoicing software and offer some tips and tricks to make sure you’re getting the most out of the different features offered.


How to get set up as a self-employed contractor in the UK

Congratulations on taking the first step to become an independent contractor! You are great at what you do and have decided to branch out and start your own business. The first step is doing lots of research to ensure that your business takes off running. In this article, I will describe the steps involved in setting yourself up as a self-employed contractor in the UK.

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This is a new chapter in your life, a milestone that you will look back on later in life. Although this is exciting, you will need to understand that this may be a challenge which requires a brand new set of business skills that you have never considered before. Here are some tips to help you get started.


Cash flow in your small business

Getting started with a business is an exciting experience. From setting out on your own, leaving the commute and the workday hours behind, it’s easy to get caught up in the process and enjoy the freedom. And you should.

But for many who make the move to becoming self-employed, something that comes up eventually is cash flow. It can prove a challenge for many small businesses just starting out. It’s not an uncommon obstacle that appears for new businesses of any size, in fact.

Woman sitting at her computer in a cafe, writing on paper, working on her business

Even businesses that require relatively low capital to get started can find themselves forced to shoulder large sums to keep the business going until they find the next client. So the question arises: is there a way to prevent this? And in the absence of a solution, how can new businesses be better prepared for cash flow issues?


Online invoices vs paper invoices: the paradigm of invoicing software

We live in a digital world, and as the great Bob Dylan put it, "the times, they are a-changin’". The world we live in is quickly adapting to technological advances, and things that were relevant one day may be obsolete the next.

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Invoicing software constantly becomes more intuitive and powerful. With advances like the OCR system and cloud computing, it is easy to keep track of your business finances online. In this article, I will describe how online invoicing software compares to paper accounting.

Steve Bicknell

Coronavirus Bounce Back Loan Scheme for UK small businesses

During the coronavirus pandemic, the UK government has laid out many schemes to help businesses, self employed-persons, and employees get through this difficult time. On May 4th, 2020, the Bounce Back Loan Scheme was introduced for SMEs.

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As an accountant in the UK, I have received several questions regarding the Bounce Back Loans that were introduced last week. In this article, I will tell you everything you need to know including what the BBLS is, who is eligible, and how to apply.


Intra-EU transactions and the reverse charge mechanism

If your company sells products or services to a client in another EU country, the VAT process is different from if you were selling to a client domestically. The same system applies if you are buying products or services from another EU country. The system is called “reverse charge on EU VAT” which simplifies VAT within the European single market.

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Since intra-EU transactions are so common, we’ve laid out the specifics for you. We’ll explain what these transactions mean for both VAT registered, and non-VAT registered businesses, how to record the transactions on your invoicing software, and examples of how they work.