You might have caught our previous blog post on invoices in foreign currencies (if not, take a moment to check out: ‘Multi-currency invoice templates). Invoicing in another currency, however, can often come with another element: a different language. The best way to do this is to use an appropriate invoice template.
Creating an invoice in another language can seem a bit intimidating, especially if it’s a language that you didn’t study in an A-level...but with the right invoicing software, you can feel sure that any concerns are unfounded.
Why should I create an invoice in another language?
If you’re working with a customer in another country, chances are you might be dealing with a foreign currency, as well as a different language. By creating an invoice in the language of your customer, you’re not only coming across as more professional and improving communication through the mere gesture of considering their first language, but you’re also reducing the chance of misunderstanding.
For example: if you’re creating an invoice for a customer in Spain, changing the invoice language also changes the specifications for elements such as tax - translating ‘VAT’ to the Spanish equivalent ‘IVA’.
Invoice template translation
With invoice software like Debitoor, it’s easy to make sure that you’re getting all of the elements right by creating the invoice in English first (or Spanish, French, German...depending on which language you’re most comfortable working with!). Then, with the simple click of your mouse, you can translate it then and there.
No matter if your customer speaks Italian, Catalan, Russian, simply select the language from the dropdown menu in the ‘Options’ section of your invoice and click ‘Save’ to see it applied instantly.
What to look for in language-translations for invoice templates
When creating an invoice in another language, it’s always important to ensure that it includes all of the necessary details to meet the current regulations and legal requirements, just as it would in the language you use on a daily-basis.
If you create an invoice for a customer in another EU country, it is still important to include your VAT registration, as well as theirs, if applicable, otherwise the reverse charge will not be possible. Read more about intra-EU transactions.