How to include commission on your invoices

Written by WhitneyWhitney, 18 July 2019

Many professions have fairly up-front billing, making it fast and easy to create invoices with the right invoicing software. However, many self-employed also work on sales commission and are looking for the right solution for including this on their invoices.

If you’re not sure, commission refers to any compensation (additional or base) that is earned based on the amount of sales an individual makes. In other words, the more sales made, the higher the commission received.

Commission is generally used as an incentive - employers offer the commission on top of a salary to encourage employees to sell more. This can also apply to a self-employed individual with a contract to work with larger companies.

If you need to add commission to your invoices, it's easy with invoicing software like Debitoor

... continue reading: How to include commission on your invoices

Issuing a refund - what to keep in mind

Written by WhitneyWhitney, 11 July 2019

It’s one of those inevitabilities when it comes to running a business. At some point, it’s more than likely that you’ll need to reimburse a customer. There are a few main situations that can lead to this, but the result is ultimately the same.

However, there are a number of things to consider and some steps to take depending on the particular situation and how you will be processing the refund.

One of the more important things to have in place even before you start making sales is a clear return policy. This will provide guidance not only to the customer but also to you in the event that a return is the cause for a refund request. More on this to come.

Dealing with refunds for returns like in this parcel are never fun, but can be easy with the right invoicing & accounting software

... continue reading: Issuing a refund - what to keep in mind

Zero-rated and VAT-exempt products or services & your invoices

Written by WhitneyWhitney, 2 July 2019

Beyond the standard UK 20% VAT on products/services, there are two additional tax rates: 5% and 0%. These apply only to specific items or types of services.

Does your business work only with products or services that fall under the zero-rated VAT in the UK? Or do you sell a selection of items that are zero-rated? In either case, there are important things to keep in mind when it comes to your invoicing.

In addition to these three VAT rates, there is another option: VAT-exempt. Some products and services are considered VAT-exempt. A business can also be considered VAT-exempt if it sells only VAT-exempt goods/services. In this case, they would not be eligible to register for VAT and would not submit VAT returns.

... continue reading: Zero-rated and VAT-exempt products or services & your invoices

Working with the UK Flat Rate VAT Scheme

Written by WhitneyWhitney, 13 June 2019

Now available in Debitoor: the flat rate scheme! Find out more about the flat rate VAT scheme and how it works in Debitoor:

Running a small business in the UK, there are many things to consider, to calculate, to evaluate. Once your business is over the VAT threshold, tax is one thing that is unavoidable. While it can cause headaches, there are easier ways to stay on top of tax and make your quarterly reporting (even under HMRC’s Making Tax Digital), just a little bit easier.

A flat line, just like the flat-rate VAT scheme.

... continue reading: Working with the UK Flat Rate VAT Scheme

Using a card reader with your invoice software

Written by WhitneyWhitney, 28 May 2019

If you run a brick-and-mortar shop or set up a market stall on the weekends in the summer at your local markets, you’re likely already working with direct, face-to-face payments with your customers.

Issue invoices and accept payments at your market stall like these in Borough Market

As a business, you need the right hardware and software to make the sales process fast and easy. A POS (Point of Sale) system refers to the cash register/computer/tablet/card reader that you use to register and accept payments.

If your business is a bit more mobile, it’s probable that you’re not porting around a bulky cash register but rather are making use of one of the significantly more convenient card readers that make it easy to accept payments from anywhere.

... continue reading: Using a card reader with your invoice software

Looking for an easy way to manage your cash flow?

Written by WhitneyWhitney, 22 May 2019

When you run a small business, it can be easy to get caught up in the day-to-day, in your work itself, and in building the business relationships that will help your business develop. It’s not uncommon to open that paper drawer at the end of the week (or month) and find all those receipts for business expenses as well as an email inbox full of replies from customers and notifications of payment.

While incoming cash flow is definitely preferred, keeping track of outgoing cash flow is of course, equally important. Understanding a balance between the two is an important yet easy way to maintain an idea of the financial health of your business.

Whether incoming or outgoing like these arrows, keeping track of cash flow can be easy with invoicing & accounting software

Aside from keeping tedious accounting records, is there a way to do this easily, even in an age where we’re increasingly mobile for work and often take our tasks to go? As with most things today - there’s an app for that (Android or iOS)! But also an online browser version that syncs with your mobile while you’re on the go.

... continue reading: Looking for an easy way to manage your cash flow?

How to edit an invoice marked as ‘Paid’

Written by WhitneyWhitney, 15 May 2019

It happens. When you’re self-employed, even with a side hustle, it can be easy to put the wrong customer address, add the wrong quantity of products, or even mark the wrong invoice as ‘Paid’.

Traditionally, these types of small mistakes meant combing through old invoices, creating a credit note modified from a Word or Excel invoice template, or playing a game of swap-the-invoices between computer folders.

Thankfully, those days are in the past. With accounting & invoicing software like Debitoor, it’s easy to quickly remove payment from an invoice and make the other necessary changes (some are even made automatically).

Marked an invoice as paid but need to edit? Here's how with Debitoor invoicing software

... continue reading: How to edit an invoice marked as ‘Paid’

Security in your accounting & invoicing software

Written by WhitneyWhitney, 8 May 2019

In today’s digital age, the safety of data online is of constant concern. There seem to be new stories about hacked programs or breached databases. It’s only natural that when it comes to accounting for your business, you want to make sure that the software you choose has the proper security measures in place.

Your confidential information should stay exactly that: confidential. When you are working with online accounting software, the amount of information you store can seem concerning with the stories you hear every so often about data security breaches.

Beyond that, worries over potentially losing data gathered over months or years and saved in an online profile is a focus for some users, but one that can quickly be quelled with clear information about how data is backed up online.

Woman looking at a tablet, with security images floating above.

... continue reading: Security in your accounting & invoicing software

Adding extra information to your invoices

Written by WhitneyWhitney, 29 April 2019

No sticky notes required! If you’re already a Debitoor user, you know how fast and simple it is to create an invoice. Adding all customer details and product information with just a few clicks (or taps if you’re using the Android or iOS mobile app!).

Don’t add sticky notes like these. Use Debitoor invoicing software to add professional-looking notes to your invoices

Including the necessary details such as invoice number, issue date, and payment terms are either updated automatically or can be adjusted with a click or two. Different tax rates can be added by invoice line, and discounts applied overall or by item. Plus, you can easily change the currency or even the language of your invoice.

In other words, the options for creating an invoice in Debitoor go beyond the convenient template and professional designs. But what if you need to add more information for your customer? What if there are details that you want to include on every invoice? The good news is that there are options for that as well!

... continue reading: Adding extra information to your invoices

Invoicing software with professional invoice templates

Written by WhitneyWhitney, 16 April 2019

Have you ever tried to build your own invoice template? Maybe in Word or Excel (we’ve even seen invoices created in Paint! True story). But what purpose should an invoice template serve? In this article we take a closer look at templates for professional invoices, where to find them, how to use them, and whether there’s an easier option (hint: there is).

Plus: should you pay for an invoice template? Or download a free invoice template? What about if there’s a mistake or you want to change the template? Let’s take at the invoicing process and see how it can be improved.

This coffee, cell phone and blank piece of paper on a desk are asking you what the best invoice template should look like

... continue reading: Invoicing software with professional invoice templates