Looking for an easy way to manage your cash flow?

Written by WhitneyWhitney, 22 May 2019

When you run a small business, it can be easy to get caught up in the day-to-day, in your work itself, and in building the business relationships that will help your business develop. It’s not uncommon to open that paper drawer at the end of the week (or month) and find all those receipts for business expenses as well as an email inbox full of replies from customers and notifications of payment.

While incoming cash flow is definitely preferred, keeping track of outgoing cash flow is of course, equally important. Understanding a balance between the two is an important yet easy way to maintain an idea of the financial health of your business.

Whether incoming or outgoing like these arrows, keeping track of cash flow can be easy with invoicing & accounting software

Aside from keeping tedious accounting records, is there a way to do this easily, even in an age where we’re increasingly mobile for work and often take our tasks to go? As with most things today - there’s an app for that (Android or iOS)! But also an online browser version that syncs with your mobile while you’re on the go.

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How to edit an invoice marked as ‘Paid’

Written by WhitneyWhitney, 15 May 2019

It happens. When you’re self-employed, even with a side hustle, it can be easy to put the wrong customer address, add the wrong quantity of products, or even mark the wrong invoice as ‘Paid’.

Traditionally, these types of small mistakes meant combing through old invoices, creating a credit note modified from a Word or Excel invoice template, or playing a game of swap-the-invoices between computer folders.

Thankfully, those days are in the past. With accounting & invoicing software like Debitoor, it’s easy to quickly remove payment from an invoice and make the other necessary changes (some are even made automatically).

Marked an invoice as paid but need to edit? Here's how with Debitoor invoicing software

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Security in your accounting & invoicing software

Written by WhitneyWhitney, 8 May 2019

In today’s digital age, the safety of data online is of constant concern. There seem to be new stories about hacked programs or breached databases. It’s only natural that when it comes to accounting for your business, you want to make sure that the software you choose has the proper security measures in place.

Your confidential information should stay exactly that: confidential. When you are working with online accounting software, the amount of information you store can seem concerning with the stories you hear every so often about data security breaches.

Beyond that, worries over potentially losing data gathered over months or years and saved in an online profile is a focus for some users, but one that can quickly be quelled with clear information about how data is backed up online.

Woman looking at a tablet, with security images floating above.

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Adding extra information to your invoices

Written by WhitneyWhitney, 29 April 2019

No sticky notes required! If you’re already a Debitoor user, you know how fast and simple it is to create an invoice. Adding all customer details and product information with just a few clicks (or taps if you’re using the Android or iOS mobile app!).

Don’t add sticky notes like these. Use Debitoor invoicing software to add professional-looking notes to your invoices

Including the necessary details such as invoice number, issue date, and payment terms are either updated automatically or can be adjusted with a click or two. Different tax rates can be added by invoice line, and discounts applied overall or by item. Plus, you can easily change the currency or even the language of your invoice.

In other words, the options for creating an invoice in Debitoor go beyond the convenient template and professional designs. But what if you need to add more information for your customer? What if there are details that you want to include on every invoice? The good news is that there are options for that as well!

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Invoicing software with professional invoice templates

Written by WhitneyWhitney, 16 April 2019

Have you ever tried to build your own invoice template? Maybe in Word or Excel (we’ve even seen invoices created in Paint! True story). But what purpose should an invoice template serve? In this article we take a closer look at templates for professional invoices, where to find them, how to use them, and whether there’s an easier option (hint: there is).

Plus: should you pay for an invoice template? Or download a free invoice template? What about if there’s a mistake or you want to change the template? Let’s take at the invoicing process and see how it can be improved.

This coffee, cell phone and blank piece of paper on a desk are asking you what the best invoice template should look like

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Keeping track of your profits with accounting & invoicing software

Written by WhitneyWhitney, 4 April 2019

How much has your business made this month? When you’ve launched a business, it is often a regular question - along with: are you covering your costs? Is your profit increasing each month?

While it can be easy to become preoccupied with the numbers, it is in fact important to have an idea of your current revenue. Thankfully, it’s easier than ever today with the help of online, cloud-based accounting & invoicing software like Debitoor.

Woman checking up on her business from her mobile, with a close-up of Debitoor's accounting & invoicing app

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Preparing for Making Tax Digital - 3 things you can do now

Written by WhitneyWhitney, 27 March 2019 in Making Tax Digital

It’s almost here. In less than a week, the April 1st Making Tax Digital deadline arrives. What does this mean for businesses? For some, it will mean that they will need to use HMRC-approved software to digitally keep track of their records and submit returns directly to HMRC online.

If you already know that your business falls under the requirements for using Making Tax Digital software and you’re a Debitoor user, then you’re already ahead of the game. But just in case you’re just getting started, here is a quick list of three things you can do now to get ready:

Do you have a checklist like this one for the arrival of Making Tax Digital? Debitoor accounting & invoicing software is HMRC-approved.

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HMRC’s Making Tax Digital: A Debitoor Q&A

Written by WhitneyWhitney, 21 March 2019 in Making Tax Digital

The start of Making Tax Digital for businesses over the taxable turnover threshold of £85,000 is just around the corner. With April 1st coming up quickly, VAT-registered businesses in the UK are looking for answers and solutions for managing VAT returns under the requirements laid out by this new regulation.

Here at Debitoor, we’ve also been hard at work preparing for the April 1st deadline, to ensure that the software offers the options necessary for our users to continue their invoicing and accounting needs and meet the requirements of Making Tax Digital software.

In this article we have a short set of questions and answers about MTD in general, plus specific information about Making Tax Digital and Debitoor.

Debitoor accounting and invoicing software is HMRC approved. Submit your VAT returns easily from your account to HMRC, just like on this computer.

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Marketing success strategies - from real small businesses

Written by WhitneyWhitney, 19 March 2019

You want your business to succeed. You put time, money, effort, and possibly a few sleepless nights into creating a business. But simply starting it, getting a logo, putting up a website, won’t automatically start reeling in the customers. For that, you need marketing.

For some, marketing might seem like a difficult nut to crack. How do you break into a market when just starting out? Is there a secret to getting the right message to the right potential customers? What’s the best medium? What if your business is already established and you’re looking to expand your reach?

Do you have a marketing strategy like this one shown on a desktop computer?

There are plenty of questions because there are plenty of ways to go about marketing for your business. While the route you decide to take ultimately depends largely on your industry, market, competitors, and basically: just what works, there is some useful advice out there to help you find the best strategy for your business.

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5 business mistakes - and what to do about them

Written by WhitneyWhitney, 20 February 2019

When running a business, it can seem like there is always something that pops up and needs your attention. But it’s still up to you to make the right decisions for the best impact on your business. However, this can be a bit difficult, especially if there are easier or cheaper options.

In this article, we look at a few common things that businesses do that can be changed and can have a positive impact on your business, stress levels, and even cash flow.

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