Invoicing software can do a lot more than create invoices. It can support a wide variety of business tasks, including managing your expenses.

When you order from a supplier, recording these expenses in your invoicing software is an important part of keeping track of your finances and will make a difference to your profit and loss statement. Therefore, if you receive a refund from your supplier, it’s necessary to record this refund accurately so retain a clear grasp of exactly how much your business is spending.

This article explains how to record a refund from a supplier by adding a ‘negative’ expense to your records. Guiding you through the steps, it reminds you how to register and categorise your expenses, match an expense with a bank transaction, and most importantly, handle a supplier refund so your expenses are still accurately reported.

Organising your expenses is essential if you have run a small business. You should keep a daily record of your expenses by saving receipts, invoices, and other expenses to your invoicing software. Recording all expenses will help you keep track of your cash flow and simplify your tax reporting.

Despite how important this is, expense tracking can still be neglected at busy times if it’s not simple to do. This article explains how to record your expenses with the help of an alias email and why this is a good solution for expense tracking during peak times.

A customer referral is when a client you have previously worked for recommends your business to someone outside of your network. This can happen spontaneously during a conversation, or it can be a result of incentives you have put in place.

This article explores how to drive your business growth through customer referrals. It explains how this process works, how you can capitalise on this marketing approach, and how to manage customer referrals with your invoicing software.

It’s always important that you make sure any invoice or quote you send to a customer is easily accessible for them. Sometimes, this means not invoicing your customer in the conventional way. A paper document or an email may simply be overlooked by your customer.

Fortunately, Debitoor offers a number of different ways to invoice your customers if you’re on the go. This article looks at how you can send your invoices and quotes via WhatsApp, Messenger, iMessage, and AirDrop, when using the Debitoor mobile app.

It may happen at some point that a customer misreads their invoice and accidently overpays. If this happens, you will need to provide a refund.

This article explains what to do if a customer accidentally overpays you for an invoice. Using an example from the start, it guides you through the different steps you need to take to fix this error and ensure your accounts add up after you have issused a refund.

Accepting partial payments on invoices and offering instalment plans can be highly beneficial for small businesses. Allowing customers to pay their invoices in instalments can offer customers more flexibility, and help businesses to collect money that is owed on overdue invoices.

A partial payment refers to any payment made on an invoice that is less than the total amount due. Businesses can use partial payments in two ways, either by offering clients the possibility to pay their due invoices in instalments, or by requesting a percentage of the amount due to be paid upfront as a deposit.

This article explores the advantages of allowing customers to pay in instalments and how you should record these transactions in your invoicing software.

Deposits are a great way to help secure work with clients and avoid financial loss. In some industries, it is common practice to request a percentage of the total amount due to be paid upfront as a deposit.

This article explores how your business can benefit from deposits and implement deposits within its invoicing practices. It explores the advantages deposits will bring to your business, notes when you should request a deposit, and explains how you should record these transactions in Debitoor.

If you work as a builder or a handyman, a potential client will expect you to give them an idea of the cost of your services before agreeing to your work. This means you will need to give a quote or an estimate.

Quotes and estimates are not just two different names for the same thing. They have distinct uses, as well as different benefits and disadvantages. You therefore need to know exactly which one you’re giving to your client. If you don’t, problems can arise that cost you time, customer satisfaction, and even money.

This article discusses the difference between estimates and quotes and explains how you should use each to entice potential clients.

If you run a nonprofit organisation, you have to work hard to further your social cause. The more that your nonprofit can focus on its mission, the better it will be perceived by the public and consequently, the more money it will raise.

Therefore, it’s best to invest in invoicing software that will help you to handle your organisation’s finances with ease and allow you to concentrate your efforts on achieving your social goals. Here, we take a look at how invoicing software can support your social enterprise and simplify your accounting.

Whenever you enter a new year, it’s a great opportunity to reorganise your documents and make a fresh start. Your invoices should be no exception.

Every invoice has a unique invoice number that must be assigned to it. If you use dates or years as a part of your numbering sequence, a new year may mean a fresh start.

This article explains what the new year means for our Debitoor users and their invoice numbers: Debitoor will either automatically update the numbers for you, or you will need to do it manually. In the following, the different procedures are summarised so you exactly what you’ve got to do.

As you will likely have noticed, your Debitoor account operates with a single base currency. This currency can’t be changed. This article explains exactly what this means, why Debitoor works in this way, and reminds you how this affects your invoicing and expense reporting.

Before an invoice is finalised, it’s common that a business will have sent their customer preliminary documentation, either in the form of a proforma invoice or a quotation. However sometimes, it can be a challenge to know which is more appropriate to provide.

This article puts these concerns to rest. It distinguishes these two documents, gives you a timeline for when each should be used within the sales process, and explains how Debitoor invoicing software can help you create these documents with its quotation and proforma invoice templates.

Soon, when you pay for your Debitoor subscription, you will notice that the confirmation email with your invoice is sent from a different email address. You’re no longer going to receive your messages from notifications@debitoor.com, but rather from billing@sumup.com.

It’s expected that this change will come into effect later this year, but the exact date is still to be decided. This post explains the reasons for this upcoming change and gives you a short overview of SumUp and its relationship to Debitoor.

Every animal has its own unique specific needs, and no two pets are alike. If you work as a vet, this also means no two invoices for your veterinary services will be alike either. But that doesn’t mean vet invoices need to be difficult.

Invoicing software can create veterinary invoices in no time, as well as organising the practice’s records and accounts and helping to minimise missed payments.

This article explores how veterinary practices can get the most out of their invoicing software and explains how best to format a vet invoice.

In response to the COVID-19 pandemic, the UK Government has introduced multiple initiates to support small businesses across the UK. One of these initiatives is to provide business rates relief for many businesses within the retail, leisure and hospitality sector for the tax year 2020-2021.

This article explains who can benefit from the business rates relief, what relief is available, and how to get it.

In the current climate, many businesses are trying to conserve their money and avoid expensive methods of attracting new customers. Luckily, there are a number of things you can do to attract new business and maintain your customer loyalty without breaking the bank.

This article takes a look at some of the most cost-effective things you can do at the moment to ensure your marketing strategy remains successful.

Your quotes tab as just got a new update! You can now add filters to your quotes, making it easier for you to organise your documents and save you precious time. This post takes a look at what these new filters are and how you can use them to keep a better handle on your quotations.

If you often have to send delivery notes to your customers, having a delivery note template on hand can save you a lot of time and hassle. Commonly, delivery note templates are created with invoicing software, or saved as blank forms in Word or Excel format.

This article explores the different types of delivery note template you can use and assesses the benfits of using each.

Having a blank delivery note template means that you won't be starting from scratch every time. You only need to add the necessary information about that particular customer order, and you won't need to worry about organising the layout or form of the delivery note itself.

There’s nothing worse than sending an invoice to your customer and later noticing it has a mistake on it. Perhaps it’s only a typo, but perhaps it’s something more important, maybe an incorrect amount or even a missing item. In these cases, you then need to know what to do.

This post summarises how to correct an invoice you’ve already sent to your customer and what you need to do to make sure your accounts still add up.

If you work in manual labour, it’s common for your customers to shop around and get numerous quotes from different companies, before choosing who they want to complete their work. This can make it more challenging for you to stand out from the crowd.

Here, we take a look at what you can do to improve the chances of your customer accepting your quote.

If you have customers who you invoice for your products or services on a frequent basis, setting up recurring invoices may be something for you. With recurring invoices, you can benefit from improved cash flow, better customer relationships, and simplified payment procedures.

COVID-19 has changed a lot of procedures we’ve long become accustomed to. Now, HMRC has introduced temporary measures to help brewers claim their tax relief on the destruction of spoilt beer during a time when social distancing remains essential.

In this post, we explain what the temporary measures are, how they differ from normal, and how invoicing software can help brewers keep track their beer duty.

No matter how hard you try to avoid it, there will be times when an invoice is not paid by a customer. Sometimes, this means that you have to chase up a late payment, whilst at other times, it means working out how to correctly account for an invoice that you know isn’t going to be paid.

In this post, we take a look at what you should do when you know you’re not going to receive a payment for an invoice and how to correctly record this in your invoicing software.

Today we announce a new and exciting update to our invoicing software. Credit notes can now be found as a separate tab within ‘Invoicing’ and even has its own independent numbering system. Writing a credit note has never been simpler!

This new feature allows you to organise all of your credit notes together in one location and automatically match your credit notes with invoices, just like how you can match payments for an invoice with your bank transfers.

If you choose to invest in invoicing software, you’ll want to always be able to use to it, no matter where you are. Luckily, invoicing software such as Debitoor runs in the cloud, meaning that it’s always easy to access your data, issue invoices, create expenses, and follow up on late payments without needing your computer.

Perhaps one of the best tools to invest in if you run a business that demands a lot of travel is an iPad. Whilst it may be overlooked as a glorified smartphone, the iPad offers an array of possibilities that can help you to manage your business. Here, we take a look at how an iPad can support your business and your invoicing needs.

A landscaping invoice is a bill that you send to your customer which lays out all of the charges associated with a landscaping job you have completed for them. Whether you’re removing shrubbery, tending to lawns, trimming trees or simply sprucing up a patio, you need to invoice your customer for the job that you have done.

Here, we explore how invoicing software can help you get paid for your landscaping work and various tips and tricks you can employ to simplify your invoicing process.

When people talk about using invoicing software, they often talk about the benefits of being able to customise their invoices. But you may be left wondering what this really means. How much customisation is actually possible, and how can it be done?

Here, we take a look at how you can customise your invoices with Debitoor invoicing software, the different options that you have, and why you should consider spending some time creating your very own, individual invoice template.

If you want to be paid for your work, you’ve got to invoice your customers, it’s as simple as that. But it can happen that when completing this final step to getting paid, you slip up and make a mistake that can cost you time and money. Fortunately, Debitoor is on hand to support you through this process and can help you by creating bespoke invoice templates with a few simple clicks.

Using an invoice template is the best way to avoid errors and simplify the invoicing process. And whilst invoicing software will take care of most of the issues you may encounter, knowing what to look out for is also important to ensure timely payments. So, here are the most common invoicing mistakes small businesses make when invoicing and how you can avoid them completely.

Invoicing and getting paid for your work should be the easiest step to completing a job. At times however, this still seems to be overly complicated and time-consuming. Using good invoicing software can help to mitigate the problems you may face on a day to day basis.

Here, we explore some of the features good invoicing software has to offer. We’re not just talking about being able to create an invoice, a proforma invoice or a credit note with your invoicing software; these features are to be expected. Rather, we’re looking at the other additional features that must be in place to help you organise your invoicing, accounting, and develop better customer relations.

Perhaps you’re only just starting out on your business venture, or even still planning your business strategy. Invoicing and accounting may seem like a distant problem, but it’s not. It’s a good idea to sign up to some invoicing software as soon as possible and it can be a very useful tool that can help you to organise your company’s finances.

Once your business is up and running, using invoicing software will allow you to optimise your business’ finances, invoice your customers in a couple of clicks, and help you to get paid faster for your work.

Here, we take a look at how you can get started with your invoicing software and offer some tips and tricks to make sure you’re getting the most out of the different features offered.

The complexities of installing and repairing pipes may come naturally, but invoicing for these services may not. Fortunately, there are many invoice templates for plumbers out there that can help you bill your customers for your work, allowing you to focus your energy on more interesting plumbing problems.

As a small business owner, you’re continuously busy and have to take on a lot of different roles. You have to manage projects, employees, suppliers, and customers and their requests, all whilst keeping track of your finances. This is time-consuming, and at times, it can be stressful.

However, worrying about whether you’re going to be paid by your customers on time shouldn’t need to be an additional concern. This blog post discusses this issue, offers some useful tips and tricks, and explains how your invoicing software can help to ensure you’re paid on time.

As you well know, invoicing software doesn’t just allow you to create a bespoke, professional invoices for your customer, it also allows you track your business expenses and gain an overview of your expenditure.

If you're working as an electrician, you need to be able to bill your customers in a professional and organised manner. How you handle customer payments is a reflection of your standard of work, and after a long day, you need to be sure you’re paid correctly.

Here, we take a look at how Debitoor invoicing software can support you as an electrician and help you keep track of your finances, turning your specialised skills into a profitable business.

Invoicing can sometimes be unexpectedly tricky, and when invoicing between countries, there may be some challenges you have to face. This blog post discusses how to send an invoice from the UK to Ireland and answers some questions you may have regarding VAT and currency concerns.

Here, ‘Ireland’ only refers to the southern part of the island. Together with England, Scotland and Wales, Northern Ireland makes up the UK, and so this post is equally applicable for a Belfast-based company invoicing a customer in Dublin, as it is for a company based in Cambridge, Glasgow or Aberystwyth.

If you work as a successful distributor, it’s natural that you will be sending a large number of invoices to your wholesale representatives or other businesses. With our invoicing software for distributors you can relax, knowing your paperwork is well organised and in safe hands.

Hi, I’m Timothy and I am the newest addition to the Debitoor team. I will be working here as a part-time English Student Copywriter and Support Specialist.

I’m originally from the UK and moved to Copenhagen in 2016 to study my Masters. It was a somewhat spontaneous decision, but one that definitely paid off! I really enjoy exploring the city on foot and still love to visit all of the tourist attractions, Tivoli being a personal favourite. After 3 years, I can now feel my Danish improving and I am always excited to have the chance to practice.

Currently, I’m studying for my PhD in Philosophy, exploring the concept of extended cognition within businesses. My research uses philosophical analysis to explain how companies can function holistically and discover new ways to relate to their stakeholders. I’m really enjoying this project as I am always interested to see how philosophy can be applied in real life.