Are you self-employed and running a business that sells either products or services? Then you know how important it is to create and send invoices. Without them, you wouldn’t receive the most crucial aspect of continued growth and development: money.
How do you create invoices? Do you use Word or Excel? Or even write them out by hand? Have you ever considered online invoice software?
If you have, then you might have taken the time to look into the different options for invoicing software, but you may not be aware of all of the advantages of this solution.
You probably know that your data is safer in the cloud than it is saved on your hard drive. In the cloud it’s encrypted, and not subject to the condition of your hardware. In the event of a computer crash, you need not worry about your data in the cloud.
But there are a few other notable advantages of doing your invoicing with a cloud-based solution. Some are small details that nonetheless help make your life just a little bit easier. Here are some you’ll discover in using Debitoor:
1. Invoicing software notifies you about the status of your invoices
When your customer views an invoice you’ve sent, the software will let you know. And if you connect an online payment option, you’ll experience an added level of convenience. For example, if a customer makes a payment through PayPal, you’ll also receive a notification and it will be matched to the correct invoice automatically.
This gives you a better overview of the status of your invoices, allowing you to keep track of payments and follow-up on any overdue payments when necessary. You can also view a full history of each invoice just under the invoice itself in your Debitoor account.
2. Accountant access made simple
Most sole traders and small business owners work with an accountant at some point over the course of a year. Whether it’s to discuss cash flow once a week, once a month, or only just before tax time, Debitoor makes this process easy.
By inviting your accountant to collaborate on your account, you give them read-only access to all of your data through their own access portal. In this way, they can view all the data necessary for them to complete their work. Improving communication and increasing efficiency (and likely reducing the amount of time you need to spend dealing with the tedious side of accounting).
3. Late payment reminders
If you’re creating invoices in Word or Excel, how do you keep track of overdue payments? With invoicing software, this is never a concern. As soon as a payment is late, the due date will turn red and you will be able to create and send a reminder letter to your customer in just a few clicks.
Choose from a friendly reminder to more assertive reminders and include a late fee if you wish. It will automatically be calculated into the total and included in the invoice. Don’t let overdue payments disrupt your cash flow.