Delivery fees on your invoices

Delivering goods can be expensive. Not only do you have to pay for storage and packaging, you might also need to cover the costs of postal services, a vehicle to transport your goods, or a third-party company to handle the logistics on your behalf.

Because shipping expenses can add up quickly, many businesses pass on some of these costs to the end customer by charging delivery fees, shipping fees, or transportation fees.

This blog post looks at how you should go about charging delivery fees and how you can add delivery fees to your invoices with Debitoor.

Find out how to add delivery fees to your invoices with Debitoor invoicing software


Invoice vs. VAT invoice

At first glance, VAT invoices look no different to standard invoices – and in many ways, these two types of invoices are extremely similar. However, there are a few key differences between standard invoices and VAT invoices, so it’s important to know what sets them apart.

This blog post compares standard invoices and VAT invoices, looking at who can issue them, the information that you need to include, and how you should keep records of your invoices.

Debitoor invoicing software makes it easy to issue invoices and VAT invoices. Find out how


5 FAQs about Debitoor

Whether you’re a brand-new Debitoor user or have been with us for years, you’ll probably have a few questions about invoicing, accounting, or using our software. And you won't be the first to ask!

This blog posts answers five of the most commonly asked questions about Debitoor invoicing software.

Get answers to 5 questions often asked about Debitoor invoicing software


Do I need to put bank details on my invoices?

Whenever you issue an invoice, you need to make sure that it contains key details about you, your customer, and the products sold. But do you need to put bank details on your invoices?

This blog post explains whether it’s necessary for your invoices to include information about your bank account and why you might choose to put your bank details on the invoices you send to clients.

Find out whether you should put bank details on your invoices and how you can add bank details to an invoice with Debitoor invoicing software


Brexit: the next steps for UK small businesses

In 2016, 52% of British voters chose to leave the EU. Since then, there's been a lot of uncertainty about when the UK will leave the EU and how the UK’s relationship with the remaining 27 member states will look beyond Brexit.

This week, the UK’s so-called ‘Brexit bill’ became part of British law, while the EU formally signed off on the Brexit withdrawal agreement. The UK is now set to leave the EU on the 31st of January.

Understandably, this has left many people confused about what happens next, and many freelancers and small business owners are wondering how Brexit will affect them. This article explains the next steps for the UK and gives some advice about preparing for Brexit.

Find out how Brexit might affect small businesses in the UK


How to create a CIS invoice

If you work as subcontractor in the construction industry, you’ll probably need to register for the Construction Industry Scheme (CIS). And as a CIS-registered subcontractor, you’ll have to send invoices to your contractors.

There are a few different ways to create an invoice with CIS deductions, including online software and templates for Word and Excel. This article looks at the pros and cons of these two options and explains how Debitoor can help you create a CIS invoice.

Debitoor invoicing software makes it easy to create a CIS invoice. Create your first CIS invoice with Debitoor for free


Can I invoice without a VAT number?

Invoices always contain key pieces of information such as prices, due dates, and invoice numbers. But invoices don’t always include a VAT number.

This blog post explains which businesses can send invoices without a VAT number, what to do if you accidentally send an invoice without a VAT number, and how to use Debitoor for sending invoices with or without a VAT number.

Debitoor invoicing software makes it easy to send invoices with or without VAT numbers. Try it for free for 7 days.


Why does my invoice say 'proforma'?

We’re often contacted by users who want to know why their invoices say ‘proforma’. While this might seem like an unnecessary extra word, a proforma invoice is actually a specific type of invoice that serves a different purpose than a finalised invoice.

This blog post explains how proforma invoices differ from finalised invoices, whether your invoices should say ‘proforma’, and how to send or finalise a proforma invoice with Debitoor invoicing software.

It's easy to send finalised invoices and proforma invoices with Debitoor invoicing software


Invoicing software with cash accounting

In the UK, businesses with a turnover of £150,000 or less have the option of using cash accounting. Whereas traditional accounting (which is also called accrual accounting) records income and expenses on the date that an invoice is issued, cash accounting recognises transactions on the date that money changes hands.

This blog post explains why it’s important to use invoicing software that allows you to choose your method of accounting, as well as how to activate and use cash accounting in Debitoor.

Find out more about Debitoor invoicing software with cash accounting


Allowable expenses at Christmas

Traditionally, Christmas and New Year are all about spending time with friends and family. But for many businesses, the holidays are also an ideal time to celebrate with colleagues, employees, and clients – which can often lead to a number of additional costs.

Fortunately, some of these costs count as allowable expenses, and this blog post takes a look at which of your Christmas expenses can be deducted from your taxable profits.

Find out which Christmas costs might be considered allowable expenses, as well as how to record expenses with Debitoor invoicing software


Invoicing software for catering companies

Running a catering business involves much more than skills in the kitchen. You also need to know how to attract new clients, how to organise your schedule, and how to manage your finances.

The easiest way to keep on top of your finances is to use accounting & invoicing software like Debitoor. But what should you look for when choosing invoicing software, and how can Debitoor help you manage your catering company’s finances?

Debitoor invoicing software makes it easy for catering companies to stay on top of their invoicing and accounting


How to update your business details in Debitoor invoicing software

As your business grows, it’s likely that your business details will change – you might re-brand and get a new name or logo, you might get a new email address, or you might even change the structure of your company.

If your business details change, it’s important that you update the information saved in your Debitoor account, and this blog post explains how to make changes to your business details in Debitoor invoicing software.

It's easy to update your business details in your Debioor account, find out more


Invoicing software for business partnerships

When you start a business partnership, you’ll make several different big decisions, such as choosing a name for your business and assigning a nominated or designated partner. One of the most important decisions you’ll make is picking the right invoicing software for managing your partnership’s finances.

This article explains what you should look for when choosing invoicing software for your partnership, as well as how Debitoor is ideal for small business partnerships.

Two business partners using Debitoor invoicing software


Does a company registration number need to be on an invoice?

Whenever you issue an invoice, you need to make sure that you include some key pieces of information, such as an invoice number, a due date, and details about both you and your customer. But does an invoice need to include a company registration number (CRN)?

This blog post explains which businesses need to put company registration numbers on their invoices, as well as how to add your company registration number to invoices issued with Debitoor invoicing software.

A mockup of an invoice created with Debitoor invoicing software, showing a company registration number at the bottom of the invoice


Invoicing software with a mobile app

When you’re looking for the right invoicing solution for your business, you might feel as though you have to choose between online invoicing software and a mobile invoicing app. However, there are many options – including Debitoor – that combine web and mobile apps, giving you the best of both.

This blog post takes a look at the advantages of using invoicing software with a mobile app, as well as explaining how to get started with Debitoor from your computer, phone, or iPad.

A photo of someone using the Debitoor invoicing software app on a phone


New and improved: the Suppliers tab

Suppliers are key contacts for any small business or freelancer. They might provide you with the raw materials you use to manufacture finished goods, they might supply the products you sell to the end consumer, or they might simply sell the day-to-day items you need to keep your business running (coffee, paper, printer ink, etc.).

Managing and maintaining your relationships with your suppliers is therefore an important part of running a business. To make this even easier, we’ve updated and improved the Suppliers tab in Debitoor invoicing software, and this blog post takes a closer look at the changes we’ve made.

Debitoor invoicing software makes it even easier to manage your suppliers


Invoicing a UK company from Ireland

The UK is one of Ireland’s main trading partners, purchasing billions of euros of goods and services from Irish businesses every year. And if you’re one of the many Irish freelancers or business owners that sells to companies in the UK, it’s important that you know to send invoices that are professional, legal, and tax-compliant.

This blog post therefore takes a look at everything you need to know about invoicing a UK company from Ireland, including what to include on an invoice template, how to apply sales tax, and the easiest way to create an invoice for British businesses.

Invoicing a UK company from Ireland is easy with Debitoor invoicing software


Localised invoicing software: why the right edition matters

When choosing invoicing software for your business, there are many important factors to consider: price, range of features, ease of use, and – perhaps most importantly – whether it’s localised for your country.

There are a number of different reasons why it’s important to choose software that’s specifically set up for the country your business is based in, and this blog post explores each of these reasons in detail. We also explain what to do if you select the wrong country when you sign up for Debitoor.

Debitoor invoicing software is localised for over 70 countries around the world. Try it free for 7 days


Invoicing software for travel agents

Running a travel agency involves juggling a number of different tasks – from designing itineraries and researching destinations, to negotiating with suppliers and closing sales with customers. You’re also likely to be involved with the administrative and financial side of managing your business, which often means that you'll need to issue invoices.

But rather than creating and sending invoices manually, you can make invoicing easier by choosing the right invoicing software for your travel agency. In this blog post, we look at some essential features of invoicing software for travel agents.

It can be difficult to know what to look for when choosing invoicing software for travel agents. Find out more.


Voluntary VAT registration: is it right for your business?

In the UK, VAT registration isn’t compulsory for everyone; while some companies are required to register for VAT, it’s optional for many freelancers, entrepreneurs, and small businesses.

In this blog post, we take a look at the advantages and disadvantages of voluntary VAT registration, the duties and responsibilities that come with registering for VAT, and how you should handle HMRC’s Making Tax Digital initiative if you’ve registered for VAT voluntarily.

Find out more about what voluntary VAT registration could mean for your business


What’s the difference between an invoice and a bill?

‘Invoice’ and ‘bill’ are two terms that are often thrown around by businesses, customers, and accountants alike, and it’s pretty common for the terms to be used interchangeably. However, while invoices and bills do have a few things in common, they aren’t entirely identical.

In this blog post, we take a closer look at the terms ‘invoice’ and ‘bill’, and we explain the difference between invoicing and billing.

Wondering about the difference between an invoice and a bill? Find out more with Debitoor invoicing software


Asset vs. expense: what’s the difference?

As a freelancer or entrepreneur, you’ll regularly spend money on your business, and if you manage your business’s bookkeeping and accounting, it’s important to know how to account for the purchases you make – which involves distinguishing between assets and expenses.

Debitoor invoicing software makes it easy to manage your assets and expense. Find out more or try it free for 7 days.

In this blog post, we explain how an asset differs from an expense, how to account for assets and expenses, and how to record both in your accounting and invoicing software.


Business expense categories: why they matter and how to use them

From utility bills to marketing costs, travel expenses to employees’ wages, businesses incur a number of different expenses, and it’s important that you sort these costs into different business expense categories.

In this blog post, we look at why it’s important to categorise your business expenses, and how Debitoor can help you keep your expenses organised.

Debitoor invoicing software has automatic expense categories, making it easier to manage your business expenses. Try it free for 7 days


Invoicing software for social enterprises

More and more businesses are choosing to use their commercial skills to benefit others. The British Government estimates that, as of 2017, there were 471,000 social enterprises in the UK – and this number is likely to have risen significantly in the last few years.

Although their missions and purposes might be quite different, social enterprises are just like regular businesses in many other ways. Not only do they aim to make a profit, but trade is their main source of income. This means that just like other types of businesses, social enterprises will regularly need to send invoices.

Whatever type of organisation you work for, the easiest way to send invoices is to use online invoicing software like Debitoor. Here’s what social enterprises should look for when choosing software to help with their invoicing.

Debitoor invoicing software makes it easy to send invoices, whether you run a social enterprise or a regular commercial business. Try it free for 7 days


4 reasons to keep your email address up to date

When you first create an account with Debitoor, you choose a password and sign up with an email address, but at a later date, you might want to change the email registered in your account.

There are many reasons for changing your email address. Perhaps you signed up with a personal address and only check your company emails, or maybe you moved to a new email provider and no longer use the address you signed up with.

Updating the email address in your invoicing software isn’t at the top of everyone’s to-do list, and it’s an easy thing to overlook. But not having a current email address registered in your Debitoor account can cause of a number of different problems. Here are 4 important reasons why it’s important to keep your email address up to date.

It's important that you keep your email address up to date. Here's why.


Making Tax Digital: don’t miss the August 7th deadline

A major date in the MTD calendar is fast approaching: August 7th is the first compulsory deadline for submitting quarterly VAT Returns since the roll-out of HMRC's Making Tax Digital initiative.

Although Making Tax Digital came into effect on April 1st, until now, you might not have noticed any changes in the way you report your taxes, and you might not have made any steps towards preparing your business for online VAT Returns. But with the first major MTD deadline fast approaching, all of this is about to change.

In this blog post, we look at what August 7th means for businesses using HMRC’s Making Tax Digital scheme and what you should do to make sure you don’t miss this deadline.

Don't miss the August 7th deadline for online VAT Returns under Making Tax Digital. Sign up to Debitoor Making Tax Digital software today.


7 important features of invoicing software (that you won’t find in Word or Excel!)

Many small businesses and freelancers start issuing invoices with Word or Excel. Initially, this makes quite a lot of sense – you already know how to use them and they’re already installed on your computer. But as your business grows, you’ll soon realise that Word and Excel aren’t the best options for invoicing, simply because that isn’t what they’re designed for.

On the other hand, while it might seem like an unnecessary expense to pay for an additional program just for invoicing, investing in invoicing software is the smarter option in the long run, not least because specialist software has many options and functions that simply aren’t available in Word or Excel – including these 7 important features.

Invoicing software has several important features that you won't find in Word or Excel. Here's 7 of them.


Taxes for sole traders and small businesses in Australia

When you run a small business or work as a sole trader, you become responsible for managing your company taxes, which involves charging sales tax, lodging tax returns, and claiming tax credits. It’s therefore important to understand which taxes you might be accountable for if you run your own business in Australia.

In this blog post, we take a look at some of the main business taxes in Australia and explain how they might affect sole traders and small business owners.

Debitoor invoicing and accounting software helps small businesses and sole traders stay on top of company taxes


Business name or trading name: which should I use?

The name of your business is a key part of your brand and identity – it’s displayed on signs and paperwork, it’s promoted through your advertising and marketing, and it’s stated on all of your financial reports and tax returns.

When limited companies incorporate, they’re required to register an official name with Companies House; however, they also have the option of trading under another name. But why would your business use two different names, and what are the pros and cons of doing this? Here’s what you need to consider when using a trading name.

Find out whether you should use your business name or a trading name with Debitoor invoicing software


Invoice templates for CIS subcontractors

If you run a business or carry out freelance work, you’ll be used to issuing invoices. But as a subcontractor working in construction, you'll need to make a couple of adjustments to standard invoice templates if you want to get paid correctly.

In this article, we explain how to add CIS deductions to an invoice template, how to handle CIS and tax, and how you can use Debitoor to create CIS-compliant invoices.

A CIS subcontractor with a laptop and documents


The cashless economy: how your business can keep up

The UK’s economy is becoming increasingly digital, with cash being used for fewer payments than ever before. In order to keep up, it’s important that small businesses adapt to the changes that lie ahead. Here’s the steps you should take to make sure that your business doesn’t get left behind in the cashless economy.

A women holiday a credit card and text saying 'Cashless economy, are you ready?"


Accounting software without an accountant?

Many freelancers, entrepreneurs, and small business owners use accounting software as a way to save money and get more control over their finances; however, it’s a big mistake to think that your accounting software can replace your accountant altogether.

Debitoor accounting & invoicing software makes it easy to collaborate with your accountant

In this blog post, we look at why you need both an accountant and accounting software, how you can combine the two, and how you can use Debitoor accounting & invoicing software to collaborate with your accountant.


Invoices vs. sales receipts: what's the difference?

As a freelancer, entrepreneur, or small business owner, you’re responsible for documenting your company’s finances, which involves keeping detailed records of the sales you make with either invoices or sales receipts.

In many ways, a sales receipt is essentially a simplified invoice. However, there are some important differences. This article explains how to distinguish between invoices and sales receipts, how to know which one to issue, and why they’re both important parts of your company’s financial records.

A photo of a sales receipt and an invoice created with Debitoor invoicing software


Proforma invoices and VAT

It's common for freelancers and small businesses to issue proforma invoices when the final details of a sale haven’t yet been confirmed. But, because there are fewer official guidelines for proforma invoices than for finalised invoices, it’s easy to get confused about what information should be included, when they can be used, and how they should handle VAT.

To make things clearer, this article takes a look at whether you should include VAT on your proforma invoices and whether proforma invoices are considered official documents for tax purposes.

A proforma invoice created with Debitoor invoicing and accounting software


New UK tax year: what 2019-2020 means for small businesses

Each April welcomes the start of a new tax year in the UK. As always, the new tax year means new tax rates and thresholds, many of which were announced in the 2018 Autumn budget.

Many of these changes have a big impact on business owners, freelancers, and the self-employed. So to help you understand how your business might be affected by the new tax year, we take a look at what's new for 2019-2020.

It's the start of the new tax year for 2019-2020. Find out what this means for your business with Debitoor invoicing software


Advice for starting a business – from those who have done it!

Many people dream of becoming their own boss, turning a hobby into a career, or pursuing a business idea. But if you’ve never started a company, it can be difficult to know where to begin – or where to find sound advice.

A photo of two people looking at an iPad, with text says "Starting a business? Here's how!"

We’ve asked some of the freelancers, entrepreneurs, and sole traders who use Debitoor invoicing software to share their advice for starting a business. After all, who better to ask than those who have already done it?


Accounting software or invoicing software?

For anyone running a small business, it’s important to have the right tools for creating invoices, sending quotes, and keeping track of your company finances. When looking for software to help you do this, you’ll come across many different options for invoicing and accounting, but, rather than having one program for your invoices and one program for your accounts, why not choose software that combines the two?

Debitoor invoicing software makes it easy for small businesses to manage their bookkeeping and accounting

Depsite the name, Debitoor invoicing software isn't only designed for creating and sending invoices; with a range of features for bookkeeping and accounting, Debitoor can help small business owners take control of their finances. So here’s 5 ways you can use your invoicing software to manage your company’s accounts.


4 accounting habits small business owners should pick up

Everyone has habits. Some of us bite our nails, others drink too much coffee. But not all habits are bad, and getting into a routine of good accounting practices can make it easier to manage your company finances. Here’s four good accounting habits that can benefit every freelancer and small business owner.

A photo of an entrepreneur with a computer and phone, with text that says good habits for your finances


Should freelancers work for free?

When you run your own business, you’ll often come across customers asking for a discount. But it’s becoming increasingly common for freelancers and entrepreneurs to be asked to take on jobs for free.

Unpaid freelance work is a pretty divisive issue; while some entrepreneurs are happy to give out the occasional freebie under the right circumstances, others find it quite annoying (and possibly offensive) to be asked to do work that they won’t get paid for.

Freelancer counting money

There’s plenty of reasons freelancers choose to take on work for free: to gain experience, to forge relationships, to build a portfolio, or to get ‘exposure’. But there’s also just as many reasons why other freelancers won’t. So if you’re considering taking on unpaid freelance work, here’s some questions you can ask yourself to weigh up whether working for free is worth it.


Proforma invoicing on your mobile

Proforma invoicing is an essential feature of any good invoicing software. But did you know that you can create proforma invoices from your phone as quickly and easily as from your computer or laptop?

Someone using the Debitoor iOS app on their iPhone, choosing whether to send or print the proforma invoice they created through their invoicing app

As well as looking at the advantages of sending proforma invoices from a mobile device, we explain how to create a proforma invoice anytime, anywhere with our free, intuative invoicing apps for iOS and Android.


5 tips for getting more out of your invoicing software

When you make purchases for your business, its normal to shop around, make comparisons, and see which options cover the basics. The same goes for choosing invoicing software – you probably look at which software makes it easy to send invoices, keep track of payments, and record company expenses.

A laptop using Debitoor invoicing software

Of course Debitoor offers the essentials, but it’s the little things that make good invoicing software great. With a few added touches, the right invoicing software can save you time, help you provide better customer service, and even save you money – so here’s five tips on getting more from your invoicing software.