Kate

Kate

Kate

New and improved: the Suppliers tab

Suppliers are key contacts for any small business or freelancer. They might provide you with the raw materials you use to manufacture finished goods, they might supply the products you sell to the end consumer, or they might simply sell the day-to-day items you need to keep your business running (coffee, paper, printer ink, etc.).

Managing and maintaining your relationships with your suppliers is therefore an important part of running a business. To make this even easier, we’ve updated and improved the Suppliers tab in Debitoor invoicing software, and this blog post takes a closer look at the changes we’ve made.

Debitoor invoicing software makes it even easier to manage your suppliers

Kate

Invoicing a UK company from Ireland

The UK is one of Ireland’s main trading partners, purchasing billions of euros of goods and services from Irish businesses every year. And if you’re one of the many Irish freelancers or business owners that sells to companies in the UK, it’s important that you know to send invoices that are professional, legal, and tax-compliant.

This blog post therefore takes a look at everything you need to know about invoicing a UK company from Ireland, including what to include on an invoice template, how to apply sales tax, and the easiest way to create an invoice for British businesses.

Invoicing a UK company from Ireland is easy with Debitoor invoicing software

Kate

Localised invoicing software: why the right edition matters

When choosing invoicing software for your business, there are many important factors to consider: price, range of features, ease of use, and – perhaps most importantly – whether it’s localised for your country.

There are a number of different reasons why it’s important to choose software that’s specifically set up for the country your business is based in, and this blog post explores each of these reasons in detail. We also explain what to do if you select the wrong country when you sign up for Debitoor.

Debitoor invoicing software is localised for over 70 countries around the world. Try it free for 7 days

Kate

Invoicing software for travel agents

Running a travel agency involves juggling a number of different tasks – from designing itineraries and researching destinations, to negotiating with suppliers and closing sales with customers. You’re also likely to be involved with the administrative and financial side of managing your business, which often means that you'll need to issue invoices.

But rather than creating and sending invoices manually, you can make invoicing easier by choosing the right invoicing software for your travel agency. In this blog post, we look at some essential features of invoicing software for travel agents.

It can be difficult to know what to look for when choosing invoicing software for travel agents. Find out more.

Kate

Voluntary VAT registration: is it right for your business?

In the UK, VAT registration isn’t compulsory for everyone; while some companies are required to register for VAT, it’s optional for many freelancers, entrepreneurs, and small businesses.

In this blog post, we take a look at the advantages and disadvantages of voluntary VAT registration, the duties and responsibilities that come with registering for VAT, and how you should handle HMRC’s Making Tax Digital initiative if you’ve registered for VAT voluntarily.

Find out more about what voluntary VAT registration could mean for your business

Kate

What’s the difference between an invoice and a bill?

‘Invoice’ and ‘bill’ are two terms that are often thrown around by businesses, customers, and accountants alike, and it’s pretty common for the terms to be used interchangeably. However, while invoices and bills do have a few things in common, they aren’t entirely identical.

In this blog post, we take a closer look at the terms ‘invoice’ and ‘bill’, and we explain the difference between invoicing and billing.

Wondering about the difference between an invoice and a bill? Find out more with Debitoor invoicing software

Kate

Asset vs. expense: what’s the difference?

As a freelancer or entrepreneur, you’ll regularly spend money on your business, and if you manage your business’s bookkeeping and accounting, it’s important to know how to account for the purchases you make – which involves distinguishing between assets and expenses.

Debitoor invoicing software makes it easy to manage your assets and expense. Find out more or try it free for 7 days.

In this blog post, we explain how an asset differs from an expense, how to account for assets and expenses, and how to record both in your accounting and invoicing software.

Kate

Business expense categories: why they matter and how to use them

From utility bills to marketing costs, travel expenses to employees’ wages, businesses incur a number of different expenses, and it’s important that you sort these costs into different business expense categories.

In this blog post, we look at why it’s important to categorise your business expenses, and how Debitoor can help you keep your expenses organised.

Debitoor invoicing software has automatic expense categories, making it easier to manage your business expenses. Try it free for 7 days

Kate

Invoicing software for social enterprises

More and more businesses are choosing to use their commercial skills to benefit others. The British Government estimates that, as of 2017, there were 471,000 social enterprises in the UK – and this number is likely to have risen significantly in the last few years.

Although their missions and purposes might be quite different, social enterprises are just like regular businesses in many other ways. Not only do they aim to make a profit, but trade is their main source of income. This means that just like other types of businesses, social enterprises will regularly need to send invoices.

Whatever type of organisation you work for, the easiest way to send invoices is to use online invoicing software like Debitoor. Here’s what social enterprises should look for when choosing software to help with their invoicing.

Debitoor invoicing software makes it easy to send invoices, whether you run a social enterprise or a regular commercial business. Try it free for 7 days

Kate

4 reasons to keep your email address up to date

When you first create an account with Debitoor, you choose a password and sign up with an email address, but at a later date, you might want to change the email registered in your account.

There are many reasons for changing your email address. Perhaps you signed up with a personal address and only check your company emails, or maybe you moved to a new email provider and no longer use the address you signed up with.

Updating the email address in your invoicing software isn’t at the top of everyone’s to-do list, and it’s an easy thing to overlook. But not having a current email address registered in your Debitoor account can cause of a number of different problems. Here are 4 important reasons why it’s important to keep your email address up to date.

It's important that you keep your email address up to date. Here's why.

Kate

Making Tax Digital: don’t miss the August 7th deadline

A major date in the MTD calendar is fast approaching: August 7th is the first compulsory deadline for submitting quarterly VAT Returns since the roll-out of HMRC's Making Tax Digital initiative.

Although Making Tax Digital came into effect on April 1st, until now, you might not have noticed any changes in the way you report your taxes, and you might not have made any steps towards preparing your business for online VAT Returns. But with the first major MTD deadline fast approaching, all of this is about to change.

In this blog post, we look at what August 7th means for businesses using HMRC’s Making Tax Digital scheme and what you should do to make sure you don’t miss this deadline.

Don't miss the August 7th deadline for online VAT Returns under Making Tax Digital. Sign up to Debitoor Making Tax Digital software today.

Kate

7 important features of invoicing software (that you won’t find in Word or Excel!)

Many small businesses and freelancers start issuing invoices with Word or Excel. Initially, this makes quite a lot of sense – you already know how to use them and they’re already installed on your computer. But as your business grows, you’ll soon realise that Word and Excel aren’t the best options for invoicing, simply because that isn’t what they’re designed for.

On the other hand, while it might seem like an unnecessary expense to pay for an additional program just for invoicing, investing in invoicing software is the smarter option in the long run, not least because specialist software has many options and functions that simply aren’t available in Word or Excel – including these 7 important features.

Invoicing software has several important features that you won't find in Word or Excel. Here's 7 of them.

Kate

Taxes for sole traders and small businesses in Australia

When you run a small business or work as a sole trader, you become responsible for managing your company taxes, which involves charging sales tax, lodging tax returns, and claiming tax credits. It’s therefore important to understand which taxes you might be accountable for if you run your own business in Australia.

In this blog post, we take a look at some of the main business taxes in Australia and explain how they might affect sole traders and small business owners.

Debitoor invoicing and accounting software helps small businesses and sole traders stay on top of company taxes

Kate

Business name or trading name: which should I use?

The name of your business is a key part of your brand and identity – it’s displayed on signs and paperwork, it’s promoted through your advertising and marketing, and it’s stated on all of your financial reports and tax returns.

When limited companies incorporate, they’re required to register an official name with Companies House; however, they also have the option of trading under another name. But why would your business use two different names, and what are the pros and cons of doing this? Here’s what you need to consider when using a trading name.

Find out whether you should use your business name or a trading name with Debitoor invoicing software

Kate

Invoice templates for CIS subcontractors

If you run a business or carry out freelance work, you’ll be used to issuing invoices. But as a subcontractor working in construction, you'll need to make a couple of adjustments to standard invoice templates if you want to get paid correctly.

In this article, we explain how to add CIS deductions to an invoice template, how to handle CIS and tax, and how you can use Debitoor to create CIS-compliant invoices.

A CIS subcontractor with a laptop and documents

Kate

The cashless economy: how your business can keep up

The UK’s economy is becoming increasingly digital, with cash being used for fewer payments than ever before. In order to keep up, it’s important that small businesses adapt to the changes that lie ahead. Here’s the steps you should take to make sure that your business doesn’t get left behind in the cashless economy.

A women holiday a credit card and text saying 'Cashless economy, are you ready?"

Kate

Accounting software without an accountant?

Many freelancers, entrepreneurs, and small business owners use accounting software as a way to save money and get more control over their finances; however, it’s a big mistake to think that your accounting software can replace your accountant altogether.

Debitoor accounting & invoicing software makes it easy to collaborate with your accountant

In this blog post, we look at why you need both an accountant and accounting software, how you can combine the two, and how you can use Debitoor accounting & invoicing software to collaborate with your accountant.

Kate

Invoices vs. sales receipts: what's the difference?

As a freelancer, entrepreneur, or small business owner, you’re responsible for documenting your company’s finances, which involves keeping detailed records of the sales you make with either invoices or sales receipts.

In many ways, a sales receipt is essentially a simplified invoice. However, there are some important differences. This article explains how to distinguish between invoices and sales receipts, how to know which one to issue, and why they’re both important parts of your company’s financial records.

A photo of a sales receipt and an invoice created with Debitoor invoicing software

Kate

Proforma invoices and VAT

It's common for freelancers and small businesses to issue proforma invoices when the final details of a sale haven’t yet been confirmed. But, because there are fewer official guidelines for proforma invoices than for finalised invoices, it’s easy to get confused about what information should be included, when they can be used, and how they should handle VAT.

To make things clearer, this article takes a look at whether you should include VAT on your proforma invoices and whether proforma invoices are considered official documents for tax purposes.

A proforma invoice created with Debitoor invoicing and accounting software

Kate

New UK tax year: what 2019-2020 means for small businesses

Each April welcomes the start of a new tax year in the UK. As always, the new tax year means new tax rates and thresholds, many of which were announced in the 2018 Autumn budget.

Many of these changes have a big impact on business owners, freelancers, and the self-employed. So to help you understand how your business might be affected by the new tax year, we take a look at what's new for 2019-2020.

It's the start of the new tax year for 2019-2020. Find out what this means for your business with Debitoor invoicing software

Kate

Advice for starting a business – from those who have done it!

Many people dream of becoming their own boss, turning a hobby into a career, or pursuing a business idea. But if you’ve never started a company, it can be difficult to know where to begin – or where to find sound advice.

A photo of two people looking at an iPad, with text says "Starting a business? Here's how!"

We’ve asked some of the freelancers, entrepreneurs, and sole traders who use Debitoor invoicing software to share their advice for starting a business. After all, who better to ask than those who have already done it?

Kate

Accounting software or invoicing software?

For anyone running a small business, it’s important to have the right tools for creating invoices, sending quotes, and keeping track of your company finances. When looking for software to help you do this, you’ll come across many different options for invoicing and accounting, but, rather than having one program for your invoices and one program for your accounts, why not choose software that combines the two?

Debitoor invoicing software makes it easy for small businesses to manage their bookkeeping and accounting

Depsite the name, Debitoor invoicing software isn't only designed for creating and sending invoices; with a range of features for bookkeeping and accounting, Debitoor can help small business owners take control of their finances. So here’s 5 ways you can use your invoicing software to manage your company’s accounts.

Kate

4 accounting habits small business owners should pick up

Everyone has habits. Some of us bite our nails, others drink too much coffee. But not all habits are bad, and getting into a routine of good accounting practices can make it easier to manage your company finances. Here’s four good accounting habits that can benefit every freelancer and small business owner.

A photo of an entrepreneur with a computer and phone, with text that says good habits for your finances

Kate

Should freelancers work for free?

When you run your own business, you’ll often come across customers asking for a discount. But it’s becoming increasingly common for freelancers and entrepreneurs to be asked to take on jobs for free.

Unpaid freelance work is a pretty divisive issue; while some entrepreneurs are happy to give out the occasional freebie under the right circumstances, others find it quite annoying (and possibly offensive) to be asked to do work that they won’t get paid for.

Freelancer counting money

There’s plenty of reasons freelancers choose to take on work for free: to gain experience, to forge relationships, to build a portfolio, or to get ‘exposure’. But there’s also just as many reasons why other freelancers won’t. So if you’re considering taking on unpaid freelance work, here’s some questions you can ask yourself to weigh up whether working for free is worth it.

Kate

Proforma invoicing on your mobile

Proforma invoicing is an essential feature of any good invoicing software. But did you know that you can create proforma invoices from your phone as quickly and easily as from your computer or laptop?

Someone using the Debitoor iOS app on their iPhone, choosing whether to send or print the proforma invoice they created through their invoicing app

As well as looking at the advantages of sending proforma invoices from a mobile device, we explain how to create a proforma invoice anytime, anywhere with our free, intuative invoicing apps for iOS and Android.

Kate

5 tips for getting more out of your invoicing software

When you make purchases for your business, its normal to shop around, make comparisons, and see which options cover the basics. The same goes for choosing invoicing software – you probably look at which software makes it easy to send invoices, keep track of payments, and record company expenses.

A laptop using Debitoor invoicing software

Of course Debitoor offers the essentials, but it’s the little things that make good invoicing software great. With a few added touches, the right invoicing software can save you time, help you provide better customer service, and even save you money – so here’s five tips on getting more from your invoicing software.

Kate

Taxes and devolution: what small businesses should know

British politics can be confusing; from budgets to Brexit, there’s a lot to keep track of. To make things even more complicated, political decisions are made in a number of different places and can affect different parts of the UK.

While legislation has traditionally been passed in Westminster on behalf of the entire country, things are changing. Over the past few years, the British Government has transferred power away from the Houses of Parliament and towards national governments through a process known as devolution. The aim of devolution is to give Scotland, Wales, and Northern Ireland more control over their own affairs - including taxes.

Taxes and devolution in the UK

Kate

Looking back on 2018 (and ahead to 2019)

As 2018 draws to an end, many of us are starting reflect on what we’ve achieved over the last year. For Debitoor, 2018 brought many new features, plenty of updates, and a lot of growth. Here, we take a look at what the past 12 months meant for us, as well as what 2019 has in store for your invoicing software.

2018 at Debitoor invoicing software

Kate

Invoice or tax invoice? Your questions answered

It’s easy to get confused about what makes an invoice a tax invoice. After all, they look alike, they include similar information, and they’re both considered legal documents.

To make things a bit clearer, this blog post answers some of the most common questions about invoicing and tax invoices - from how you can identify an Australian tax invoice, to how they can be sent.

Australian tax invoice created with Debitoor invoicing and accounting software

Kate

The taxes you'll pay as a freelancer or entrepreneur

When you start a business, you take on a whole host of new responsibilities, including managing your company taxes. It's safe to say that this isn't the most exciting part of running a business, but it is important to take the time to understand the tax process.

The UK has many different taxes that could affect small businesses - some of which you’ll have definitely heard of and some that are more obscure. To make the tax process easier to understand, we explain some of the main taxes you’ll need to take into account as a freelancer or entrepreneur, and how they can be managed with invoicing software.

Debitoor invoicing and accounting software makes it easy for freelancers, entrepreneurs, and sole traders to keep on top of company taxes

Kate

5 things to know about proforma invoices

A proforma invoice is a useful addition to any company’s invoicing process - unfortunately, they’re often overlooked or misunderstood, which means that many small businesses and freelancers aren’t getting the most out of their invoicing software.

To provide a bit more information about what proforma invoices are and how they can be used, here’s five things you should know about proforma invoices.

Create proforma invoices with Debitoor invoicing software in just a few clicks

Kate

Overdue invoices: still a problem for Australian businesses?

Outstanding bills and overdue invoices frustrate freelancers and small business owners around the world, but one country has become infamous for late invoice payments: Australia.

Fortunately, initiatives and regulations to speed up payments have led to a drastic improvement - late payments have reached a record low, and research has found that outstanding bills are now settled 11.7 days late, down from 15.3 days in 2017.

While the overall situation is improving, overdue invoices can still cause issues for small businesses and freelancers. For those of you who struggle to get paid on time, we’ve put together a few tips and tricks to help you get your money sooner.

Debitoor invoicing and accounting software makes it easy to follow up overdue invoices

Kate

Bookkeeping and accounting: what's the difference?

When most people talk about bookkeeping and accounting, they often treat them as one and the same. While they’re closely related, there are some important differences.

Understanding what's involved in bookkeeping and accounting is particularly important for small businesses - it helps you break down which tasks can be handled within the company and which require help from a professional, plus it makes it easier to identify what you should be doing on a regular basis.

Bookkeeping and accounting with Debitoor invoicing software

Kate

Invoicing software for microbreweries

Craft beer has never been so popular and, thanks to the so-called ‘craft beer revolution’, the UK has seen a huge rise in microbreweries.

Whether you’re just thinking of setting up an independent brewery or have already started selling your own beer, there’s a lot to consider when running a microbrewery - from product development and production, to bookkeeping and invoicing. Fortunately, there’s plenty of online tools and programs that can help.

Here’s how invoicing software like Debitoor can help you keep on top of your finances, and turn your passion for craft beer into a profitable business venture.

If you run a microbrewery, invoicing software like Debitoor can help send invoices, manage expenses, and stay on top of your accounting

Kate

Invoicing in Australia? Here’s how!

Invoicing is one of the first things you need to master when starting a small business, becoming self-employed, or working as a freelancer. It might not be the most exciting part of running a business, but invoicing is the key to getting paid.

In this blog post, we offer some advice to Australian freelancers and small business owners who are looking to send their first invoice.

If you're a freelancer, sole trader, or small business owner, you'll need to master invoicing. Here's how you can invoice with Debitoor invoicing and accounting software

What to include in an Australian invoice?

Kate

Provisions for small businesses and freelancers

As a freelancer or small business owner, one of your main responsibilities will be planning (and sticking to!) a budget. But how do you budget for an upcoming expense if you aren’t entirely sure when it will occur, or how much it will cost? The answer: you would create a provision.

Create a provision with Debitoor invoicing software, designed for sole traders, freelancers and small businesses

A provision in accounting is a liability without a fixed timing or amount. When you create a provision, you are setting aside a certain amount to cover anticipated future expenses, before knowing exactly how much it will cost, or exactly when it would occur.

According to the matching principle, revenue generated in a specific accounting period must be matched against the expenses occurred within the same period. By creating a provision, you are ensuring that the cost will be expensed and recognised in the correct accounting period.

Kate

Freelance architects: overhaul your invoicing

As with all freelance work, being a self-employed architect has its ups and downs. While going freelance gives you the freedom to choose your own hours, pick your projects, and build your own brand, it also gives you additional responsibilities that you wouldn’t have within a large firm or agency.

One of these responsibilities is invoicing. Invoicing is key to getting paid, but can be a repetitive and time-consuming task. Fortunately, invoicing can be made quicker, easier, and more professional with invoicing software. Here, I explain four ways invoicing software can overhaul your invoicing process.

Debitoor invoicing software can help freelancers and small business owners take control of their accounting & finances

Kate

Invoicing for bloggers – 5 steps to success

As a blogger, getting your first sponsored post is an exciting milestone. But it also throws up new challenges. Invoicing is crucial to getting paid but if you’ve never created an invoice, where do you begin?

Here, we explain how you can create professional, beautiful invoices for sponsored blog posts in just five simple steps.

Debitoor accounting and invoicing software helps bloggers create invoices in just a few clicks

Kate

Invoicing software: An all-in-one solution

When you run a small business, there’s a lot to keep track of: income, expenses, bank statements, financial reports, just to name a few. To make your workflow more efficient, it’s helpful to have all this information in one place.

For this reason, it’s worth investing in invoicing software. More than just invoices, invoicing software is an all-in-one solution to managing your business’s finances.

Debitoor invoicing and accounting software give small businesses, entrepenuers and freelancers and the tools they need to keep track of their accounts and finaces

Kate

Invoicing software in the cloud: quicker, easier, more secure

"How can I download Debitoor?" – we get asked this question a lot. This isn’t surprising considering that, until recently, if you wanted to use any kind of software it had to be installed on a computer. But, thanks to the cloud, you don’t need to download anything to use Debitoor invoicing software. All you need to do is log into your account.

Here, we explain how cloud-based invoicing software works and how it makes invoicing quicker, easier, and more secure.

Debitoor online invoicing software helps you create and send professional-looking invoices in less that one minute

Kate

Invoicing in the EU: which rules still apply?

If you've watched tevevision, read a newspaper, or been on social media in the past few months, you've probably heard the phrase ‘Brexit means Brexit’. But, when it comes to invoicing, Brexit doesn’t mean Brexit just quite yet...

In March, the Prime Minister triggered Article 50 which set the ball rolling for the UK's departure from the European Union (EU). But, officially, the UK's status hasn't changed and the country will remain part of the EU until the end of Brexit negotiations. This means that for about two more years, EU laws, rules and regulations still apply in the UK - including EU standards on invoicing for intra-community transactions.

So here, we help break down the rules on invoicing in the EU to help you get to grips with invoicing for customers across the continent - ¡vamos!

Debitoor online invoicing software helps you reach customers across the European Union with intra-community invoice templates

Kate

Invoicing software for freelance hairdressers and beauty therapists

Whether it’s the daily interaction with clients, the opportunity to be creative, or the satisfaction of seeing a client delighted by their new look, hairdressing and beauty therapy are ranked as some of the happiest professions year after year.

But for anyone choosing to freelance in the beauty industry, becoming your own boss can be a rather daunting experience - especially if you’ve never had to manage your own finances.

But with Debitoor invoicing and accounting software, it’s easy to take control of your accounts and invoicing

The once time-consuming task of sending invoices is now quick, easy and hassle-free – making it easier for hairdressers and beauty therapists to keep on track with their finances and spend more time on the work they love.

Kate

Hi there! I'm a new team member here at Debitoor

Hi, I'm new

Hi, I’m Kate and I’m the newest member of the Debitoor team! I’ll helping out with marketing, communication, and customer support for our English-speaking customers.

After spending my Erasmus year in Denmark, I moved back to Copenhagen just two weeks ago. This time round, I want to be fully committed to the Copenhagen lifestyle – hopefully I’ll pick up the Danes’ love of cycling and maybe even some of the language…

In September I’ll be going back to university to finish my Masters degree, so when I’m not at work you will probably find me in the library reading up on Political Science (which is actually a lot more exciting than it sounds). If I’m not working or studying, I’ll usually be spending time with friends over some food and a glass of wine, binge-watching Netflix, or travelling and trying to see as much of the world as possible.