Accounting software without an accountant?

Written by Kate Kate , 20 May 2019

Many freelancers, entrepreneurs, and small business owners use accounting software as a way to save money and get more control over their finances; however, it’s a big mistake to think that your accounting software can replace your accountant altogether.

Debitoor accounting & invoicing software makes it easy to collaborate with your accountant

In this blog post, we look at why you need both an accountant and accounting software, how you can combine the two, and how you can use Debitoor accounting & invoicing software to collaborate with your accountant.

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Invoices vs. sales receipts: what's the difference?

Written by Kate Kate , 6 May 2019

As a freelancer, entrepreneur, or small business owner, you’re responsible for documenting your company’s finances, which involves keeping detailed records of the sales you make with either invoices or sales receipts.

In many ways, a sales receipt is essentially a simplified invoice. However, there are some important differences. This article explains how to distinguish between invoices and sales receipts, how to know which one to issue, and why they’re both important parts of your company’s financial records.

A photo of a sales receipt and an invoice created with Debitoor invoicing software

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Proforma invoices and VAT

Written by Kate Kate , 25 April 2019 in Taxes

It's common for freelancers and small businesses to issue proforma invoices when the final details of a sale haven’t yet been confirmed. But, because there are fewer official guidelines for proforma invoices than for finalised invoices, it’s easy to get confused about what information should be included, when they can be used, and how they should handle VAT.

To make things clearer, this article takes a look at whether you should include VAT on your proforma invoices and whether proforma invoices are considered official documents for tax purposes.

A proforma invoice created with Debitoor invoicing and accounting software

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New UK tax year: what 2019-2020 means for small businesses

Written by Kate Kate , 8 April 2019 in Taxes

Each April welcomes the start of a new tax year in the UK. As always, the new tax year means new tax rates and thresholds, many of which were announced in the 2018 Autumn budget.

Many of these changes have a big impact on business owners, freelancers, and the self-employed. So to help you understand how your business might be affected by the new tax year, we take a look at what's new for 2019-2020.

It's the start of the new tax year for 2019-2020. Find out what this means for your business with Debitoor invoicing software

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Advice for starting a business – from those who have done it!

Written by Kate Kate , 27 March 2019

Many people dream of becoming their own boss, turning a hobby into a career, or pursuing a business idea. But if you’ve never started a company, it can be difficult to know where to begin – or where to find sound advice.

A photo of two people looking at an iPad, with text says "Starting a business? Here's how!"

We’ve asked some of the freelancers, entrepreneurs, and sole traders who use Debitoor invoicing software to share their advice for starting a business. After all, who better to ask than those who have already done it?

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Accounting software or invoicing software?

Written by Kate Kate , 22 March 2019 in Accounting

For anyone running a small business, it’s important to have the right tools for creating invoices, sending quotes, and keeping track of your company finances. When looking for software to help you do this, you’ll come across many different options for invoicing and accounting, but, rather than having one program for your invoices and one program for your accounts, why not choose software that combines the two?

Debitoor invoicing software makes it easy for small businesses to manage their bookkeeping and accounting

Depsite the name, Debitoor invoicing software isn't only designed for creating and sending invoices; with a range of features for bookkeeping and accounting, Debitoor can help small business owners take control of their finances. So here’s 5 ways you can use your invoicing software to manage your company’s accounts.

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Customer outside of Australia? Here’s how to send them an invoice

Written by Kate Kate , 15 February 2019 in Australia

Invoicing a customer abroad is much like invoicing in Australia, but there’s a couple of additional things you’ll need to consider. Here’s what you need to know about creating invoices for exports.

It's easy to send invoices to customers anywhere in the world with Debitoor invoicing software

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4 accounting habits small business owners should pick up

Written by Kate Kate , 13 February 2019 in Accounting

Everyone has habits. Some of us bite our nails, others drink too much coffee. But not all habits are bad, and getting into a routine of good accounting practices can make it easier to manage your company finances. Here’s four good accounting habits that can benefit every freelancer and small business owner.

A photo of an entrepreneur with a computer and phone, with text that says good habits for your finances

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Should freelancers work for free?

Written by Kate Kate , 5 February 2019

When you run your own business, you’ll often come across customers asking for a discount. But it’s becoming increasingly common for freelancers and entrepreneurs to be asked to take on jobs for free.

Unpaid freelance work is a pretty divisive issue; while some entrepreneurs are happy to give out the occasional freebie under the right circumstances, others find it quite annoying (and possibly offensive) to be asked to do work that they won’t get paid for.

Freelancer counting money

There’s plenty of reasons freelancers choose to take on work for free: to gain experience, to forge relationships, to build a portfolio, or to get ‘exposure’. But there’s also just as many reasons why other freelancers won’t. So if you’re considering taking on unpaid freelance work, here’s some questions you can ask yourself to weigh up whether working for free is worth it.

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Proforma invoicing on your mobile

Written by Kate Kate , 25 January 2019 in Application

Proforma invoicing is an essential feature of any good invoicing software. But did you know that you can create proforma invoices from your phone as quickly and easily as from your computer or laptop?

Someone using the Debitoor iOS app on their iPhone, choosing whether to send or print the proforma invoice they created through their invoicing app

As well as looking at the advantages of sending proforma invoices from a mobile device, we explain how to create a proforma invoice anytime, anywhere with our free, intuative invoicing apps for iOS and Android.

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